Executive Assistant, Corporate & Investment Banking Europe

Role overview

This opportunity is for a high-calibre Executive Assistant to support senior leaders in Corporate & Investment Banking Europe based in London. The role sits in a fast-moving international banking setting and partners closely with stakeholders at Managing Director level. It requires strong judgment, discretion, and the ability to keep day-to-day business running smoothly while supporting the wider CIB platform across Europe.

Key responsibilities

• Deliver prompt, high-standard administrative support to senior stakeholders, helping business activity run efficiently.
• Take ownership of complex calendars spanning several time zones and coordinate internal as well as external meetings.
• Plan and manage end-to-end meeting, client event, and engagement logistics, including venue booking, catering, and technology needs.
• Organise intricate international travel, covering itineraries, visa arrangements, and local logistics across global offices.
• Handle expenses and approval workflows in line with internal policy, ensuring accurate and timely processing.
• Build polished presentations, reports, and briefing packs for senior leadership.
• Assist with onboarding, team activities, and broader operational support as part of a collaborative Executive Assistant group.
• Apply a consistent focus on risk awareness, compliance, and confidentiality in every task.

Candidate profile

• Demonstrated experience supporting senior executives in a busy, client-facing environment, preferably within financial services.
• Strong calendar coordination and organisational ability, with confidence managing multiple competing priorities.
• Advanced working knowledge of Microsoft Office, especially Word, Excel, and PowerPoint.
• Clear communication and strong interpersonal skills, with the confidence to work effectively across all levels.
• Excellent attention to detail and the ability to produce accurate work under pressure.
• Professional discretion when dealing with sensitive and confidential matters.
• Proactive, practical, and solution-focused approach, with the ability to anticipate needs before they arise.
• Comfort operating in a global organisation and adapting to different cultural contexts.

Why this role stands out

• Direct exposure to senior leadership within a major global investment bank.
• A dynamic, collaborative environment at the centre of Corporate & Investment Banking activity in Europe.
• Opportunity to grow within a high-performing Executive Assistant community.
• A visible role where your contribution has a direct impact on business success.

Inclusion and accessibility

The organisation aims to build an inclusive workplace where people are respected, supported, and able to perform at their best. Diversity is encouraged through employee-led resource groups that welcome participation across gender identity, ethnicity, race, age, ability, and veteran status.

The bank is committed to removing barriers and maintaining an accessible hiring and workplace environment. Reasonable accommodations can be provided during recruitment or interviews, including accessible interview locations, alternate document formats, ASL interpretation, and assistive technology, upon request.

Additional information

Requisition ID: 252825. Location: London, Greater London, England, United Kingdom. Candidates must submit their application online directly to be considered. Only shortlisted candidates will be contacted after review.

About the employer

Scotiabank is a leading bank in the Americas, supporting customers and communities through personal and commercial banking, wealth management, private banking, corporate and investment banking, and capital markets. Its purpose is “for every future.”