Executive Assistant - CEO's Office

Role Overview

The Executive Assistant will deliver vital administrative, coordination, and operational assistance to the CEO, ensuring efficient schedule and communication management within the company. The role demands excellent organizational aptitude, discretion in handling confidential matters, and proficiency in managing interactions with various stakeholders.

Key Responsibilities

• Manage the CEO's calendar, including appointments and meetings.
• Organize internal and external meetings, including preparing agendas and following up on action points.
• Develop presentations, reports, and documentation for leadership sessions.
• Support the CEO with managing email correspondence and follow-ups.
• Arrange travel logistics, accommodation, and detailed itineraries.
• Track and ensure timely completion of action items across teams.
• Facilitate coordination between the CEO and internal departments.
• Keep confidential records, documents, and official correspondence secure and well-maintained.
• Assist with organizing leadership meetings, performance reviews, and company events.
• Provide general operational and administrative support to the CEO's office.

Company Core Values

• Innovation
• Empowerment
• Integrity
• Respect for tradition and company culture
• Sustainability

Essential Competencies

• Excellent communication and interpersonal skills.
• High professionalism combined with strict confidentiality handling.
• Strong organizational and time management capabilities.
• Ability to multitask effectively and prioritize responsibilities.
• Keen attention to detail.
• Robust coordination skills for managing diverse tasks.

Candidate Profile and Qualifications

• Bachelor's degree in Business Administration, Management, or an allied field is required.
• Fresh graduates are welcome to apply, though internship or prior exposure in administrative or coordination functions is advantageous.
• Preferred candidates have between 2 to 4 years of relevant experience.
• Must demonstrate strong vendor/client follow-up skills.
• Capability to handle sensitive information discreetly.
• Proficiency in MS Office suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to function effectively in close collaboration with senior leadership.