Executive Assistant - Business Administration

Role overview

PwC Ireland is hiring an Executive Assistant to join its growing Core Administration Hub within Business Enablement Services. In this associate-level role, you will provide high-quality, senior administrative support to designated firm partners and help keep business operations running smoothly.

The Business Administration function focuses on practical, business-oriented workplace solutions across the firm. Its four hubs cover Core Administration, Commercial Operations, Events and Travel, and Documentation. This position sits in the Core Administration area and supports partner-facing work that helps client service teams perform effectively.

This opportunity is designed for someone who wants to build a broader understanding of the firm, strengthen technical and interpersonal skills, and work closely with stakeholders across different parts of the business. You will report to a Team Leader and have a Career Coach to support your development.

What you will do

• Provide dedicated executive-level administrative support to partners.
• Own incoming queries and issues, resolving them where possible or escalating them appropriately.
• Work with stakeholders to ensure firm policies, procedures, and deadlines are met.
• Prepare complex and sensitive written communications on behalf of partners.
• Coordinate meetings in advance, manage logistics, and flag scheduling conflicts early.
• Attend meetings when needed and produce clear, actionable minutes.
• Track follow-up actions and help ensure commitments are completed.
• Support project coordination by attending project meetings when requested and aligning on requirements, timelines, and next steps.
• Manage partner inboxes and prioritise urgent or critical messages.
• Handle confidential information and sensitive documents with care and discretion.
• Maintain strong working relationships with clients and internal stakeholders.
• Liaise with the Business Administration hubs and regional offices as needed.
• Delegate transactional tasks where appropriate to balance workload effectively.
• Draft stakeholder emails and support decision-making conversations with relevant contacts.
• Help colleagues and stakeholders build confidence using firmwide systems.
• Take on informal coaching responsibilities for junior team members when required.
• Contribute to team initiatives, learning activities, and other ad hoc duties as needed.

What we are looking for

• Secondary-level education plus a relevant post-secondary qualification.
• At least 4 years of experience in a similar role supporting senior executives or management teams.
• Strong working knowledge of Microsoft 365 tools, including Word, Outlook, PowerPoint, and Excel.
• Proven ability to manage projects, coordinate tasks, and balance competing stakeholder priorities.
• Experience dealing with confidential and sensitive information.
• Comfort working in a fast-moving, changing environment with resilience and flexibility.
• Evidence of strong organisational discipline and a commitment to ongoing self-development.
• Good written and verbal communication skills, including the ability to influence others.
• Ability to build internal and external networks that support business goals.
• Adaptability and a collaborative mindset, including openness to process improvement and firm initiatives.
• Inclusive working style with awareness of cultural differences and respect for diversity.

Additional information

This role is part of Internal Firm Services, with a management level of Associate. It requires a high degree of self-management, personal accountability, and the ability to organise your own workload effectively. The role also expects you to stay current with emerging technology and show a strong customer service mindset.

You will be expected to actively seek feedback, focus on continuous improvement, and attend regular career coach catch-ups to support your development. PwC also highlights that applicants do not need to meet every listed requirement to be considered.

Inclusion and support

PwC Ireland is an equal opportunity employer and does not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodation will be provided for candidates and employees with disabilities during the application or interview process, and for essential job functions and employment-related benefits where needed.

Benefits and workplace culture

PwC describes a collaborative, technology-enabled environment where teams work together to solve business problems and create meaningful impact. The organisation offers a competitive compensation package, inclusive employee benefits, and flexibility programmes intended to support wellbeing and work-life balance.

The company also encourages belonging, collaboration, innovation, and continuous development, and notes that it has committed to inclusive workplace principles.

Employment details

This is a full-time, onsite role based in Dublin, County Dublin, Ireland. Travel requirements are not specified. Visa sponsorship is not available, and government clearance is not required.