Executive Assistant and Office Manager at Venture Capital Firm in NoHo, New York

About the Role

We are looking for a seasoned Executive Assistant and Office Manager to provide dedicated support to two senior executives at a rapidly expanding venture capital firm headquartered in NoHo, New York. This firm operates in a dynamic, entrepreneurial environment with a compact team of fewer than 10 professionals alongside a small administrative staff. The role bridges executive assistance and office management within a fast-moving setting that demands superb organizational capabilities, responsiveness, and sound decision-making.

Key Responsibilities

• Offer top-tier executive assistance to two senior leaders, managing their demanding schedules and facilitating seamless communication.
• Handle intricate domestic and international travel arrangements, ensuring comprehensive itineraries and smooth logistics.
• Oversee expense reporting processes as required.
• Function as the Office Manager, guaranteeing efficient daily operations of the New York office.
• Manage office logistics including supplies management, pantry restocking, and maintaining general office orderliness.
• Coordinate handling of incoming mail and deliveries promptly and accurately.
• Plan and coordinate team events and internal functions to foster collaboration and morale.
• Provide administrative support to the wider team on various needs and projects.
• Collaborate closely with a fellow administrative professional to ensure unified and effective office support.
• Maintain a high level of organization, responsiveness, and detail-orientation in a fast-paced, shifting work environment.
• Undertake additional projects and operational initiatives as necessary to support the organization's goals.

Qualifications

• Extensive executive assistant experience, ideally 8 to 10 years supporting senior-level professionals.
• Background in financial services—venture capital, private equity, hedge funds, or investment banking—is preferred but not mandatory.
• Superior organizational skills with a keen eye for detail.
• Ability to stay composed and effective under pressure or in rapidly changing circumstances.
• Strong emotional intelligence and interpersonal communication capabilities.
• Highly proactive, ambitious, and motivated with a flexible approach to work.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.

Working Conditions and Benefits

• Work schedule: Monday through Friday, 9:00 am to 6:00 pm, fully onsite in the NoHo office.
• Compensation includes a base salary ranging from $150,000 to $170,000 depending on experience.
• Eligible for a target bonus of approximately 25%.
• Comprehensive health benefits including medical, dental, and vision coverage fully covered by the employer.
• 401K plan with a 4% company match.
• Daily provided lunch.
• Company-issued cell phone and computer provided for work purposes.