Executive Assistant

Overview

The Executive Assistant position involves delivering comprehensive administrative support to facilitate smooth office operations. This role encompasses handling correspondence, organizing meetings, aiding bookkeeping activities, and undertaking various administrative assignments. The company operates primarily within global developed markets, necessitating regular collaboration across North American, European, and Singapore time zones.

Key Responsibilities

• Manage inbound calls by directing, taking messages, and addressing inquiries.
• Welcome visitors and offer appropriate assistance.
• Organize meetings, send calendar invitations, and arrange Zoom calls considering multiple time zones.
• Handle scheduling of appointments and coordinate travel plans.
• Assist accounting processes by maintaining and updating physical and digital filing systems.
• Support the creation of periodic reports.
• Establish and sustain an organized filing system.
• Offer general assistance to staff and visitors.
• Oversee office budget management, including petty cash and other expenses.
• Identify and implement improvements in office operations and management procedures.
• Provide additional administrative help, including group meeting scheduling, calendar management, research activities, and report generation.

Qualifications

• Bachelor’s degree or equivalent; additional credentials in communications or administration are advantageous.
• Demonstrated experience in roles such as Office Assistant or Administrative Assistant.
• Proficiency with Microsoft Office suite, especially Excel and Word.
• Strong written and verbal communication capabilities.
• Effective time management skills with an aptitude for multitasking and prioritization.
• Keen attention to detail coupled with problem-solving abilities.
• Robust organizational and planning skills suitable for a dynamic environment.

Location

Singapore