Executive Assistant

About the Role

We are looking for a highly organized, proactive, and professional Executive Assistant to support a senior Executive in the Healthcare Staffing sector. This pivotal position ensures the smooth execution of daily activities, efficient communication management, and assistance in high-level decision-making. The ideal candidate thrives in a dynamic, client-facing environment and demonstrates confidence in phone communication along with meticulous attention to detail.

Key Responsibilities

• Serve as the main contact for the Executive by professionally managing calls, messages, and correspondence.
• Confidently engage with clients, candidates, and internal teams primarily via phone.
• Organize calendars, coordinate meetings, and schedule appointments accommodating different time zones.
• Provide administrative assistance, prepare reports, and support operational activities.
• Create documents, presentations, and meeting notes as required.
• Track action items and ensure timely follow-through to completion.
• Assist with recruitment and staffing logistics when necessary.
• Safeguard confidential information and handle sensitive matters with utmost discretion.

Qualifications

• Demonstrated experience in an Executive Assistant role or equivalent senior administrative capacity.
• Background in Healthcare Staffing is highly desirable.
• Exceptional verbal communication skills and confidence on the phone.
• Strong organizational skills with the ability to multitask efficiently.
• Capability to work independently and anticipate executive needs.
• High level of attention to detail and adept problem-solving skills.
• Proficiency with Google Workspace and/or Microsoft Office applications.
• Dependable internet access and a professional environment for remote work.

Ideal Candidate Profile

• A proactive and reliable professional who acts as a dedicated partner to the Executive.
• Comfortable and skilled in regular communication with clients and stakeholders.
• A self-motivated individual capable of taking ownership and managing responsibilities to completion.
• Possesses a strong sense of urgency and effective prioritization skills.

Working Hours

The role operates Monday through Friday, from 9:00 AM to 5:00 PM EST.