Executive Assistant

Position Summary

We seek a seasoned Executive Assistant based in Houston, Texas, to provide comprehensive administrative support to two senior leaders. This is a long-term contract role suited for someone who excels in dynamic settings, handles diverse communication channels, and efficiently manages intricate calendars and travel logistics.

Key Responsibilities

• Oversee and synchronize the schedules of two executives, ensuring appointments and meetings reflect prioritized business needs.
• Act as a primary contact for incoming calls, obtaining essential information and directing inquiries appropriately.
• Coordinate domestic travel arrangements, including itinerary planning, booking reservations, and managing transportation logistics with occasional use of private aviation resources.
• Arrange executive meetings by confirming schedules and facilitating seamless communication and logistics.
• Deliver daily administrative assistance to enable senior leadership to concentrate on key strategic objectives.
• Identify and resolve scheduling conflicts proactively, adapting to shifting priorities and last-minute modifications.
• Communicate with important external stakeholders such as investors and buyers with professionalism and confidentiality.
• Expand support for travel-related coordination as business needs develop.

Required Qualifications and Skills

• Proven experience in an executive or administrative assistant role supporting senior executives.
• Advanced skills in calendar management, capable of balancing multiple priorities effectively.
• Practical experience managing domestic travel arrangements efficiently.
• Excellent verbal communication skills and the ability to handle phone calls discreetly and confidently.
• Competence in orchestrating executive meetings and maintaining organized scheduling systems.
• Strong attention to confidential details and professionalism handling sensitive information.
• Experience in a real estate setting is advantageous but not mandatory.

Additional Information

Robert Half is a leading global talent solutions firm specializing in contract, temporary, and permanent placements across various sectors including finance, technology, marketing, legal, and administrative roles. Contract professionals are eligible for benefits such as medical, vision, dental, life, and disability insurance, in addition to participation in the company 401(k) plan. Employment requires legal authorization to work in the U.S. Robert Half maintains an equal opportunity employment policy.