Executive Administrative Assistant and Onboarding Specialist (Contract)

About the Role and Company

Our client is a global technology and infrastructure company engaged in significant projects across the Asia Pacific region. They are seeking an Executive Administrative Assistant who will also focus on onboarding coordination. This position involves managing the complete onboarding journey for new employees and providing high-level executive administrative assistance to senior regional leaders in a dynamic and collaborative setting.

This is a contract role extending through 31 December 2026, with the possibility of renewal based on performance.

Key Responsibilities

• Oversee the entire onboarding process for new hires in the APAC region, including arranging necessary equipment, system access, and conducting onboarding sessions.
• Serve as the main point of contact for incoming employees and assist hiring managers throughout onboarding procedures.
• Deliver executive administrative support such as handling complex calendar schedules, coordinating meetings, and managing travel plans across various time zones.
• Handle preparation and processing of expense claims, assist with budget monitoring, and maintain accurate administrative documentation.
• Collaborate with regional administrative teams to enhance onboarding workflows and uphold high operational standards.
• Contribute to ad hoc projects and administrative initiatives as needed.

Requirements

• Between three to five years' experience in executive administration, executive assistance, office administration, or employee onboarding.
• Proven expertise in managing executive calendars, organizing travel logistics, and expense claim processing.
• Exceptional organizational skills paired with strong multitasking, prioritization, and problem-solving capabilities.
• Effective communication and interpersonal skills enabling smooth collaboration across diverse regional and multicultural teams.
• A proactive and resourceful approach, capable of working independently in a fast-moving environment.
• Experience supporting regional leadership or engagement in multinational companies is an advantage.