Events Operations Coordinator

About Literati

Literati is a contemporary children’s book company with a mission to spark a lifelong love of reading, learning, and discovery. The company supports schools and families through book fairs, school store fundraising tools, and book clubs, combining expert book selection with data-driven insights.

Role Overview

As an Events Operations Coordinator, you will support the growth of national conference and event operations while helping maintain a polished, consistent brand experience across every stage of the process. The role centers on conference planning, logistics, and operational support, with close collaboration across Sales, Marketing, Creative, and Operations to manage event materials, inventory, and follow-up after events.

This position is based in the greater Chicagoland area, including Chicago and nearby suburbs. It requires occasional travel to the Elgin office about 3 to 4 times per year, as well as travel to national conferences around 3 to 4 times per year. Some trips and events may involve evenings and weekends.

Compensation and Employment Details

The annual salary for this position is between $50,000 and $60,000. The role is classified as exempt, which means it is not eligible for overtime pay.

Key Responsibilities

• Manage conference schedules, registrations, exhibitor deadlines, logistics, and booth setup execution.
• Coordinate conference collateral, sponsorship commitments, staffing plans, shipping, and travel communications.
• Work with the Operations team to make sure conference assets and materials are assembled, dispatched, and ready for use.
• Assist with post-event reporting, lead transfer, and event debrief activities.
• Develop and update playbooks, timelines, inventory trackers, and repeatable event processes.
• Create standardized booth kits and materials that support efficient event delivery at scale.
• Partner with Sales, Marketing, Creative, and Operations to align on event planning and execution.
• Prepare creative briefs and track deadlines, approvals, and final delivery for conference assets.
• Monitor post-event lead follow-up and identify any gaps in sales activity.
• Keep event and lead-related data accurate and well organized.
• Support webinar coordination, lead queue coverage, incentive distribution, and occasional community engagement tasks.
• Learn to independently support conference attendance and onsite execution when required.
• Take on other related responsibilities as needed.

What Success Looks Like

• Events are managed proactively and delivered on time.
• Materials, inventory, and logistics remain organized, repeatable, and ready for every event.
• Cross-functional workflows stay efficient and support strong event execution and follow-up.

Requirements

• At least 2 years of experience in event coordination, conference support, marketing operations, sales support, project coordination, or a similar area.
• Strong planning and project management abilities, with a high level of accuracy and attention to detail.
• Comfort handling several projects and deadlines at the same time.
• Clear written and spoken communication skills.
• Ability to work well across teams in a fast-moving environment.
• Prior experience with Google Workspace, Microsoft Office, and CRM tools such as Salesforce is preferred.
• Willingness and ability to travel occasionally for conferences and events.

Benefits and Perks

Literati offers a competitive compensation package along with medical, dental, and vision insurance, a 401(k) plan, short-term disability coverage, parental leave, employee assistance programs, flexible work schedules, and flexible time off.

Inclusion Statement

Literati values a workplace culture that is inclusive, connected, and representative of diverse backgrounds and perspectives. The company encourages candidates from underrepresented groups, women, BIPOC, and LGBTQ+ communities to apply, even if they do not meet every qualification. Applicants with unconventional career paths or unusual experiences are also welcomed.