Events Assistant (Fixed-Term Contract)

About Leaders in Sport

Leaders in Sport is a premier event and content platform dedicated to advancing leaders within the global sports industry. Our mission is to foster growth by connecting influential individuals, facilitating the exchange of innovative ideas, and celebrating excellence worldwide. Through a diverse range of physical and digital conferences spanning three continents, alongside specialized workshops and networking events, Leaders serves as a reliable source of insights, learning, and inspiration for all decision-makers in the sports business sector.

Role Overview

The Events Assistant will be instrumental in ensuring the seamless execution of events, providing essential hands-on support to the Event Operations team. This role is focused on creating high-caliber, industry-leading experiences by coordinating and managing a variety of logistical tasks, thereby guaranteeing the efficient and successful delivery of all Leaders events from inception to completion.

Responsibilities

• Conduct research to identify promising new venues for future event development.
• Source and evaluate potential suppliers, comparing offerings to secure optimal products and services.
• Contribute to the on-site brand experience, including the creation of printed materials and brandbook assets.
• Assist in the preparation and distribution of event invitations for awards, managing any last-minute modifications to the attendee list.
• Support pre-event planning by updating walkthrough presentations and detailed staff briefing documents.
• Coordinate travel and accommodation arrangements for staff members and guest speakers.
• Compile staff and speaker rooming lists, liaising with hotels to confirm and distribute details.
• Arrange hotel accommodations for individuals not staying at the main venue, such as Cvent personnel, photographers, videographers, and hosts.
• Manage all hospitality box requirements for events, including overseeing the box matrix, allocations, setup, and catering needs.
• Develop supplementary wayfinding and box signage as required.
• Compile and manage the event packing list.
• Procure any necessary additional items.
• Arrange for van and crew services for the transportation of all equipment to and from the office and Stamford Bridge, supervising the loading and unloading of items to designated areas.
• Oversee general event logistics, including coordinating courier services for the delivery of event materials and equipment.
• Provide direct on-site support at smaller events and forums to ensure smooth operations on the day.

Requirements

• Demonstrate enthusiasm and a proactive approach to tasks.
• Exhibit flexibility and adaptability in work style.
• Possess a genuine passion for events; prior event experience is advantageous but not strictly required.
• Proven ability to manage multiple tasks and event logistics concurrently.
• Exhibit excellent attention to detail to ensure accuracy in event materials, communications, and planning documents.
• Be confident in liaising effectively with internal teams and external suppliers to meet deadlines.
• Be comfortable working collaboratively with colleagues to achieve high-quality event outcomes.
• Possess a basic understanding of budgeting, assisting with cost comparisons and supplier sourcing.
• Proficient in Microsoft Office Suite (PowerPoint, Excel, Word), particularly for creating briefings, production schedules, and presentation slides.

Additional Information

This is a fixed-term contract position, running from July to November.