Document Controller - Project Delivery

About the Role

We are looking for a meticulous and systematic Document Controller to become a valuable part of our Project Delivery team. This role entails comprehensive management and oversight of project documentation through the entirety of the project lifespan, ensuring precision, compliance with documentation standards, and prompt dissemination of relevant information to all involved parties.

Key Responsibilities

• Design and sustain an effective document control system tailored for project documents.
• Handle incoming documents including drawings, reports, specifications, and correspondence by registering, distributing, tracking, and filing them appropriately.
• Guarantee that document updates are strictly controlled and only the most recent authorized versions are accessible for use.
• Oversee document flow processes such as submission, approval, and tracking of pending tasks.
• Maintain accurate document registers aligned with company policies and project specifics.
• Collaborate closely with project managers, engineers, procurement departments, suppliers, and clients to manage document submissions and obtain approvals.
• Produce regular reports detailing document statuses, overdue submissions, and project milestones.
• Archive finalized project documents and retain records consistent with company retention guidelines.
• Assist both internal and external audits by providing all necessary records and documentation.
• Preserve the confidentiality, precision, and reliability of all project information.

Qualifications and Experience

• Possess a Diploma or Bachelor's degree in Business Administration, Engineering, Information Management, or a related discipline.
• Between three to five years working in document control roles within project-centric settings such as engineering, manufacturing, construction, EPC, or industrial projects.
• Proficiency with ERP platforms, document management software, and Microsoft Office suite.
• Understanding of processes associated with project documentation and quality management systems.
• Familiarity with ISO standards and best practices in document control is beneficial.

Additional Information

Location: Ras Al Khaimah, United Arab Emirates

Department: Project Delivery

Employment Type: Full-Time, Onsite

Work Authorization: Candidates must be legally authorized to work in the United Arab Emirates. Sponsorship for work visas is not available. Individuals requiring sponsorship or holding temporary visas are not eligible.

Equal Opportunity Statement: This employer follows equal opportunity employment standards, prohibiting any discrimination related to age, race, color, religion, sex, pregnancy, marital status, sexual orientation, gender identity, genetic information, citizenship, disability, or other protected characteristics.