Document Controller (m/w/d)

About KODIAK

KODIAK supports the transition to green energy with a strong focus on offshore wind projects. The company provides extensive project management and advisory services and works with major energy utilities and project developers around the world as they move through their transformation journey.

Role Overview

This position sits within the document management team and contributes to the implementation of a project-specific, needs-based document management concept.

Key Responsibilities

• Monitor, evaluate, and coordinate document and workflow progress with internal teams and external partners, especially suppliers, while aligning interfaces, responsibilities, processes, tools, and related steps.
• Create templates and supporting tools for document management, such as forms and registers or overview lists for document tracking.
• Coordinate operational document management activities and prepare recurring status reports.
• Clarify project-specific conditions, prerequisites, and expectations for the document management concept together with the core project team and PMO, including applicable guidelines, internal and external interfaces, and contractor agreements.
• Help develop a tailored document management concept covering scope, document types, classification, filing structure, templates, naming conventions, document control, roles, and the processes for creation, review, approval, and distribution.
• Support planning for as-built documentation and coordinate with relevant internal stakeholders and suppliers on scope, structure, formal requirements, formats, deadlines, naming, and filing structure.
• Assist the project team in documenting specification changes across project phases and assessing their impact on the overall system.

Requirements

• At least 2 years of proven experience working with virtual project spaces and document management tools, along with strong digital aptitude.
• Solid technical foundation to support project-related processes.
• Confident use of MS PowerPoint, Word, and Excel.
• Very good German and English skills, at least B2 level.

What We Offer

• An open-ended employment contract.
• Flexible working hours, including a highly flexible home office arrangement.
• Individual learning and development opportunities.
• Company pension plan with employer contribution.
• Access to a customizable employee benefits package via emplu, offering a monthly tax-free budget that can be spent with partner vendors such as supermarkets and drugstores, DeutschlandTicket, fuel vouchers, childcare subsidies, and more.
• Access to a corporate discounts program with substantial savings across many well-known brands.

Additional Information

All benefits apart from working hours and the home office option are available only to permanent employees and not to freelance workers.