Course Registrar - Part-Time Onsite at Peterson SFB

Overview

Galapagos Federal Systems, LLC invites applications for a part-time, onsite Course Registrar / Training Administrator position supporting a U.S. Space Force Delta 7 training program at Peterson Space Force Base, Colorado. The role involves detailed administrative duties to ensure smooth functioning of classified space intelligence training courses, aiding in mission enhancement.

Key Responsibilities

• Manage student enrollment and registration processes for classified training sessions.
• Keep updated records including course rosters, attendance, and training documentation.
• Assist in organizing course schedules, training calendars, and enrollment management.
• Prepare and distribute essential course-related materials like welcome letters, completion certificates, and feedback forms.
• Collaborate with instructors, leadership, students, and government representatives to coordinate training delivery.
• Monitor multiple courses and cohorts, ensuring deadlines and administrative tasks are met.
• Support logistical preparations for training sessions and handle administrative tasks before, during, and after classes.
• Compile training records, post-event reports, and course performance metrics aligned with program standards.
• Assist with security procedures such as processing visit requests, verifying clearances, and coordinating classified facility access.
• Maintain confidentiality and accuracy of sensitive training information while delivering professional administrative assistance.

Qualifications and Experience

• Must possess an active TS/SCI security clearance.
• Minimum education requirement is a high school diploma or equivalent.
• At least three years of experience in administrative roles such as registrar functions, training coordination, records management, or event support.
• Proven experience managing course rosters, student records, attendance logs, and training schedules.
• Skill in preparing and managing course materials, including evaluations and certificates.
• Background working with Department of Defense, Air Force, Space Force, Intelligence Community, or other federal agencies is preferred.
• Capacity to manage tasks across multiple concurrent courses and meet overlapping deadlines.
• Familiarity with classified environments and secure government facility protocols.
• Knowledge of security clearance processing, visitor controls, and classified facility access is beneficial.
• Experience supporting military or federal education and professional development programs.
• Understanding of training management systems, learning management systems, or student information databases.
• Experience with DoD e-learning platforms such as DAFeL or Skillsoft Percipio is advantageous.

Education Preferences

• Associate's or bachelor's degree in education, business administration, human resources, records management, training administration, or similar disciplines is preferred.
• Relevant certifications in training coordination, project management, records management, or administrative support add value.

Benefits

• Comprehensive medical, dental, vision, disability, and life insurance coverage.
• Flexible Spending Accounts.
• 401(k) retirement plan.
• Paid time off and paid federal holidays.
• Paid parental leave and tuition reimbursement.

Additional Information

Security: Must be a U.S. citizen with an active Department of Defense security clearance, subject to investigation and eligibility requirements for classified access.

Physical demands: Role involves extended periods of sitting or standing, computer use, and mobility for reaching, bending, kneeling, and occasional lifting up to thirty pounds.

Company Overview: Galapagos Federal Systems, headquartered in Hawaii, is an SBA-certified Native Hawaiian Organization 8(a) small business that delivers global IT solutions including cybersecurity, software development, network management, and business services. The company promotes equal opportunity employment and reasonable accommodations for disabilities.

Employment Statement: Job duties and assignments may be modified based on business needs. The role requires maintaining confidentiality and professionalism at all times.