Corporate Records Administrator
Auckland, New Zealand · Full Time
Be the first to apply
- Experience
- 3–4 yrs
- Salary
- NZD 70,000 – NZD 75,000 / year
- Openings
- 2
- Posted
- 2 weeks ago
- Work mode
- In office
- Education
- Postgraduate qualification in information management, records management, or related field
- Eligibility
- Applicants with a postgraduate qualification and 3–4 years of relevant experience in records, archives, museums, or a similar environment may apply. The role suits candidates with local government awareness, strong digital and literacy skills, and the ability to work with records and information sy…
- Resume
- Required to apply
Where you'll work
Job description
Overview
Auckland Council is hiring two Corporate Records Administrators to strengthen the management, accessibility, and protection of corporate records across the organisation. These positions support compliance with information, records, and data obligations while helping internal teams, council-controlled organisations, and customers obtain the information they need. The work includes handling records and information requests, supporting record transfers and ongoing maintenance, and contributing to digitisation and scanning activity across the wider Council group.
There are two vacancies: one based at Albany Hub and the other at the Manukau Civic Building.
Key responsibilities
- Use relevant laws, Council policies, and standards such as the Public Records Act, LGOIMA, Privacy Act, and related requirements to ensure records are handled accurately, securely, and in confidence.
- Handle incoming requests for information from both internal and external stakeholders, offer practical guidance on records processes, and develop effective working relationships across Council and CCOs.
- Maintain precise records and metadata within the Council’s electronic records and document management platforms.
- Assist with records appraisal and disposal, migration of legacy material, and digitisation initiatives that improve access to Council information.
About you
This opportunity will suit someone who understands local government and the importance of managing records in a compliant, secure, and well-organised way. You should be comfortable reading policies and procedures, have strong written and digital literacy, and be able to interpret customer needs to deliver quality outcomes. Good planning and prioritisation skills are important, along with the ability to keep work moving within agreed deadlines and to build trusted relationships with a broad range of stakeholders. Familiarity with caring for documents, preserving physical records and archives, and a commitment to continuous learning will be an advantage.
Requirements
- A recognised postgraduate qualification in information management, records management, or a closely related discipline.
- At least 3–4 years of experience in an archive, museum, records, or similar environment.
- Practical knowledge of records management standards and relevant legislation.
- Experience using scanning software, scanning hardware, related processes, and an electronic document and records management system.
Compensation
The salary range for these roles is $70,000 to $75,000.
Additional information
Auckland Council highlights its commitment to diversity, equity, and inclusion. The organisation is accredited by GenderTick and is a signatory to the Pride Pledge, reflecting its focus on creating a workplace where staff feel respected, supported, and able to thrive.
Applications close on Thursday 9 July 2026. Applications may be reviewed as they come in, although the final decision will be made after the closing date. If you have questions about the role, you can contact kennedy.sua@aucklandcouncil.govt.nz.
Auckland Council is an equal opportunity employer and is committed to a workplace that values diversity and inclusion. Candidates needing support or access arrangements during recruitment are encouraged to share those needs when applying.