Corporate Administrative Assistant

Overview

A financial services organization in New York’s Financial District is hiring a Corporate Administrative Assistant to support a busy, collaborative team. The role suits an organized professional who can balance multiple priorities, manage detailed logistics, and provide polished, dependable support in a fast-moving office.

The position offers a salary of $52,000 per year plus overtime opportunity.

Key Responsibilities

• Manage complex calendars, meeting requests, and scheduling needs across several stakeholders.
• Organize domestic and international travel, including all related arrangements and logistics.
• Draft, review, and submit expense reports accurately and on time.
• Book conference rooms, coordinate catering, prepare meeting materials, and handle event logistics.
• Set up interviews and assist with recruiting coordination.
• Handle incoming and outgoing mail, including sensitive financial paperwork.
• Greet visitors and act as a professional first point of contact for both internal and external guests.
• Deliver administrative support to multiple team members while maintaining discretion and strong organization.
• Help with office operations and special assignments in a high-energy environment.

Requirements

• At least 2 years of administrative experience in a corporate office environment supporting executives or business teams; experience with calendars, travel, expenses, and meeting coordination is strongly preferred.
• Prior experience handling expense reporting and coordinating business travel.
• Proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Strong ability to organize work, juggle priorities, and meet multiple deadlines.
• Clear written and verbal communication skills.
• Professional, client-oriented demeanor with excellent attention to detail.

Preferred Profile

• Background supporting executives, financial advisors, consultants, attorneys, or similar professionals.
• Bachelor’s degree or equivalent professional experience.
• Recent graduates with substantial corporate internship or office experience and an interest in financial services are encouraged to apply.

Benefits

• Competitive hourly compensation with eligibility for overtime.
• Exposure to a respected financial services setting.
• Opportunity to build administrative, operational, and client-service capabilities.
• Collaborative team environment with room for professional growth.
• Strong resume-building experience for candidates interested in financial services.

Additional Information

This role is based in New York, NY, in the Financial District. The employer is an Equal Opportunity Employer and follows EEO and ADA requirements. Employment decisions are made without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, parental status, military status, disability, or any other protected status under applicable law. Applicants must be authorized to work in the United States.