Construction Administrator - Commercial and Residential Projects

About G9 Property Developers

G9 Property Developers is a reputable project management company renowned for delivering superior, innovative, and sustainable development projects throughout Victoria. Their wide-ranging portfolio includes multi-unit residential developments, townhouses, and specialized infrastructure such as childcare and medical centers. The company is committed to surpassing client expectations, contributing positively to community development, and maintaining high standards of craftsmanship and client satisfaction, establishing themselves as a trustworthy partner in crafting contemporary, functional spaces.

Role Overview

This position serves as the primary administrative liaison within the office, providing crucial support to project managers, clients, tradespeople, and council authorities. Ideal candidates are proactive, detail-oriented, and confident in engaging with diverse stakeholders.

Key Responsibilities

• Manage contract administration by preparing, issuing, and monitoring construction contracts, purchase orders, and variations.
• Maintain well-organized digital documentation for all projects.
• Assist in handling compliance documents, permits, and certification processes.
• Participate in client liaison meetings alongside project managers and directors.
• Act as the initial contact point for all client inquiries.
• Provide updates on project status and facilitate communication between clients and project managers.
• Coordinate scheduling for meetings, on-site visits, and follow-up activities.
• Support accounting functions including invoice processing, account reconciliation, and basic bookkeeping.
• Monitor project budgets and manage supplier payments efficiently.
• Assist with payroll and prepare weekly financial reports.
• Handle communication and application processes involving architects, engineers, council officials, building surveyors, and inspectors.
• Ensure timely submission of all compliance and regulatory documentation, including building and occupancy permits as well as council approvals.

Candidate Requirements

• Proven experience in construction administration or a related field.
• Excellent communication abilities paired with a professional demeanor.
• Strong organizational skills with meticulous attention to detail.
• Capability to juggle multiple tasks across various projects simultaneously.
• Confidence in interacting with clients, trades personnel, and council representatives.
• Proficient in Microsoft Office along with project management or construction administration software.

Benefits of Joining

• Work within a supportive and collaborative team environment.
• Engage in a secure, long-term position with opportunities for career advancement.
• Gain exposure to a diverse portfolio of construction projects.
• Build valuable professional relationships within the construction industry.