Company Secretarial Assistant

About the company

Xeinadin was formed in 2019 through the объединение of several well-established accountancy and business advisory firms across the UK and Ireland. The business focuses on delivering trusted, locally informed advice to SMEs, supported by close working relationships and a forward-looking approach. With more than 3,000 colleagues across regional offices, the organisation works collaboratively to bring together specialist expertise and create growth opportunities for its people.

Role overview

The business is looking for a Company Secretarial Assistant to join its growing corporate services function. This is a newly created central position designed to support busy offices across the national network.

Key duties

• Prepare and submit company secretarial documents, with particular focus on CRO annual returns.
• Coordinate company incorporations and voluntary strike-off filings.
• Handle routine company secretarial tasks such as board changes, registered office updates, share transfers, and similar matters.
• Support clients with compliance obligations under the Companies Act 2014.
• Keep client statutory registers accurate and up to date using Relate Company Secretary.
• Work with the CRO, Companies House, and other relevant organisations as needed.
• Assist with RBO compliance, including drafting board meeting and general meeting minutes/resolutions and preparing CRO forms.
• Provide wider support to senior colleagues and internal teams on company secretarial matters.

Requirements

• Solid experience in compliance and/or corporate services, ideally gained in a professional services setting.
• A clear interest in building a long-term career and progressing professionally.
• Motivation to pursue qualification with the Chartered Governance Institute.
• Strong written and spoken communication skills.
• Advanced Microsoft Office skills, especially in Word.
• Excellent organisation and the ability to manage multiple tasks at once.

Benefits

• Company pension scheme.
• 25 days of annual leave plus public holidays.
• Extra leave for certain seniority levels.
• Option to purchase up to 5 additional days of leave, up to a maximum of 30 days per year.
• Christmas closure, subject to business needs.
• Life assurance at 4 times annual salary.
• Enhanced family leave provisions.
• Enhanced company sick pay.
• Employee Assistance Programme with 24/7 free and confidential support.
• Corporate discounts platform.
• Flexible benefits platform with optional, self-funded insurance products at corporate rates, depending on seniority, including critical illness cover, cash plan, cycle to work, eye care, and dental cover.

Additional information

This is a permanent full-time position based in Dublin, Ireland. The working model is hybrid. Salary is listed as competitive. Applicants should also note that some benefits are dependent on seniority, and certain arrangements are subject to exceptions and business requirements.