Chief of Staff - Personal Operations (Remote, EST Hours)

Position Overview

We are in search of an outstanding Chief of Staff to act as the trusted right hand to the Founder, focusing on managing their personal operations and daily priorities. This role demands a detail-oriented, proactive, and discreet individual who excels in fast-paced and high-pressure environments. You will coordinate the Founder’s personal schedules, oversee Personal Assistants, manage multiple residences, and handle complex travel logistics, always anticipating needs and ensuring flawless execution.

Key Responsibilities

• Act as the main coordinator for the Founder’s personal priorities and tasks.
• Supervise and guide Personal Assistants to guarantee timely and accurate completion of duties.
• Organize intricate domestic and international travel, handling itineraries, accommodations, transport, and last-minute adjustments.
• Manage several personal calendars, scheduling appointments, events, and engagements while resolving any conflicts proactively.
• Oversee logistics across multiple residences including maintenance, vendors, deliveries, and household needs.
• Arrange personal appointments covering health, wellness, beauty, and lifestyle activities.
• Handle personal purchasing, orders, and special requests with high levels of organization and follow-up.
• Liaise with household staff, vendors, service providers, and other personal contacts to ensure seamless operations.
• Keep track of ongoing priorities, follow through on outstanding responsibilities, and maintain accountability within the personal support team.
• Anticipate potential issues and implement solutions proactively to meet the Founder’s needs.
• Maintain strict confidentiality of highly sensitive personal information.
• Continuously refine processes and workflows to boost efficiency and organization.

Ideal Candidate Profile

• Minimum five years supporting founders, executives, or high-net-worth individuals with personal support.
• Proven experience managing Personal Assistants or household support teams.
• Exceptional organizational skills and attention to detail with excellent time management.
• Strong background in handling complex calendars, personal travel arrangements, and household logistics.
• Outstanding written and verbal communication skills.
• Highly proactive with the ability to foresee and fulfill needs independently.
• Capable of managing multiple priorities calmly under pressure.
• Upholds the highest standards of discretion, professionalism, and confidentiality.
• Tech-savvy with proficiency in Google Workspace, calendar tools, project management, and communication platforms.
• Ability to work full-time aligned with Eastern Standard Time business hours.

Success Indicators

• The Founder’s personal schedule, travel, and commitments operate flawlessly.
• Personal Assistants work effectively with transparent priorities and accountability systems.
• Coordination of multiple residences, vendors, and logistics proceeds without complications.
• Calendar conflicts and scheduling issues are mitigated proactively.
• Personal requests and priorities are fulfilled accurately and punctually.
• The Founder has complete confidence in the management of all personal details with utmost discretion.

Working Hours and Location

• Full-time role performed remotely.
• Availability required during Eastern Standard Time (EST) business hours.

Additional Instructions

Applicants are kindly requested not to contact the Founder via WhatsApp or email, as such communications will not be considered and may lead to disqualification.