Certification Administrator (Administrator II Supervisor)

About the role

Joining the Maryland Department of Human Services means becoming part of a statewide workforce of more than 5,000 people focused on improving the lives of over 1 million Maryland residents each year. The department supports families and individuals through economic assistance, preventive services, and care for children and adults. It also looks for smarter ways to respond to community needs and encourages practical innovation so that no one is left behind.

Work location

Maryland Department of Human Services, Division of Administrative Operations, 25 South Charles Street, Baltimore, MD 21201.

Role summary

This position handles certification, review, approval, recording, and monitoring of procurement activity for the Division of Administrative Operations, the 24 Local Departments of Social Services, and real estate operations processed through Annapolis. The role also supports budget preparation for the division.

Key duties

• Monitor division expenditures and appropriations, and prepare spreadsheets that calculate purchase costs in line with funding rules. The DAO budget is about $29 million, excluding salaries.
• Help the supervisor with change orders and budget spending plan updates by confirming that funds are available for contracts, travel requests, project goods, commodities, and service requests.
• Enter and follow requisitions in the Financial Management Information System (FMIS), prepare approval documents for the Director or Deputy Director, and create access letters to move requisitions through the budget and procurement workflow.
• Assist with expenditure reporting and alert the supervisor to any variances for the Director of DAO.
• Support updates to fiscal policies and administrative procedures, and help maintain accurate budget processing and reporting so operations run smoothly.
• Enter and monitor invoices in the Invoice Submission Portal.

Minimum qualifications

Applicants must satisfy both the general and any selective requirements to be considered. A high school diploma or high school equivalency certificate is required, along with five years of administrative staff or professional experience.

Substitution options

• Up to four years of experience may be replaced by 30 college credits from an accredited institution for each year.
• A bachelor's degree plus one year of administrative staff or professional experience may replace the required experience.
• A master's degree from an accredited college or university may replace the experience requirement.
• Relevant U.S. Armed Forces commissioned officer experience involving rules, regulations, policy, procedures, processes, unit operations, or staff support may be counted year for year.

Preferred background

• At least one year using FMIS to enter, track, or monitor requisitions.
• At least one year helping prepare budgets, monitoring spending against appropriations, or building spreadsheets for multi-million-dollar budgets.
• At least one year working with Maryland State or public-sector procurement rules and procedures, including transactions for services, commodities, or renovation work.

Licensing and certifications

Some assignments may require driving, in which case a valid Maryland motor vehicle operator’s license is needed.

Selection and assessment

Applicants should provide complete information by the closing date because only submitted details will be considered. Qualified candidates are ranked and placed on the eligible list for at least one year. Current State employees seeking promotion will be paid according to Maryland guidelines. Selection is based on education, training, and experience, and may include a supplemental questionnaire. Foreign education must be supported by an equivalent U.S. credential evaluation before hire.

Benefits

State employees receive access to health, dental, and vision coverage at low cost, along with paid leave and retirement benefits. New employees receive six personal leave days per year, ten annual leave days, fifteen sick leave days, up to sixty days of paid parental leave, at least twelve holidays each year, and pension credits. Some positions may be eligible for telework.

Application instructions

The online application route is strongly preferred. If online submission is not possible, paper applications and the supplemental questionnaire may be mailed to Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Room 1116-F, Baltimore, MD 21201. They may also be emailed to cynthia.mcmillian@maryland.gov. Questions about the online system can be directed to the Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. Do not send extra documents unless requested, and a resume alone will not be treated as a completed state application. TTY users may call through Maryland Relay.

Equal opportunity statement

The State of Maryland is an equal opportunity employer and encourages applications from people with disabilities and bilingual candidates. Veterans are thanked for their service and encouraged to apply.

Grade

17