Bookkeeping and Administrative Coordinator

Company Overview

JackJaw is a manufacturer of professional post-pulling tools focused on making tough jobs faster, safer, and more efficient. Their products are completely made in the USA, and the company is locally operated in Tippecanoe County, Indiana. As a member of this intimate team, you will play a vital role in daily operational tasks and the business's ongoing growth.

Role Summary

This full-time position based primarily onsite in West Lafayette, Indiana, blends routine bookkeeping duties with general administrative and operational responsibilities. It requires flexibility, problem-solving skills, and the ability to prioritize varied tasks while supporting multiple facets of the business and working closely with company leadership.

Key Responsibilities

• Reconcile bank, credit card, customer, and vendor transactions using QuickBooks Online
• Maintain precise and current financial records
• Handle accounts payable and receivable activities
• Assist with customer invoicing, payment processing, and collection efforts
• Verify transaction accuracy and appropriate categorization
• Support payroll management via automated systems
• Prepare and submit sales tax reports
• Generate regular financial and operational reports
• Organize all related financial documentation such as receipts and purchase orders
• Identify, investigate, and resolve financial discrepancies
• Liaise with company owners, accountants, customers, and vendors when necessary
• Support order processing, data entry, and the preparation of documents
• Manage customer and vendor inquiries or direct them accordingly
• Maintain well-ordered digital and physical records
• Assist with purchasing, inventory tracking, and shipping paperwork
• Prepare correspondence, spreadsheets, and other business-related documents
• Contribute to administrative process improvements as the company expands
• Monitor outstanding tasks, deadlines, and necessary follow-up actions
• Provide miscellaneous business support and assistance with projects for company ownership
• Perform other reasonable duties as assigned

Candidate Qualifications

• Prior experience in bookkeeping, accounting support, or similar roles
• Proficiency in using QuickBooks Online software
• Familiarity with account reconciliation, accounts payable, and accounts receivable
• Exceptional attention to detail and commitment to accuracy
• Competent in spreadsheets, email communication, and typical office software
• Ability to responsibly manage sensitive financial and business information
• Strong organizational, communication, and analytical problem-solving abilities
• Reliable attendance with capacity to work independently
• Adaptability to shifting priorities without losing sight of critical details
• Flexible, cooperative mindset willing to assist beyond a rigid set of tasks

Additional Information

• A college degree is not mandatory; relevant experience, dependability, sound judgment, and eagerness to learn are valued
• Full-time commitment approximating 40 hours weekly with work mainly during weekday business hours
• Hourly, non-exempt role with variable scheduling based on business needs
• Primary work location is onsite in West Lafayette, Indiana, with some limited occasional remote work possible but not regularly scheduled
• Compensation ranges from $21 up to $25 per hour depending on experience
• Health insurance benefits are not provided by the employer for this position

Equal Opportunity Employer Statement

JackJaw is committed to equal employment opportunities. Hiring decisions are based strictly on qualifications, merit, and organizational needs.