Bid & Tender Specialist

Job Summary

The Bid & Tender Specialist supports the company’s growth by finding suitable tender opportunities, coordinating submission packages, handling client and vendor portal registrations, and assisting with prequalification work so the business can meet client requirements and stay eligible for new opportunities.

Key Responsibilities

• Search for and shortlist relevant tender notices across government and private-sector channels.
• Assemble, review, and file bid and tender submissions before the required deadlines.
• Create and upkeep company records on client vendor portals and supplier databases.
• Handle vendor onboarding and prequalification tasks for both new and existing clients.
• Liaise with internal teams to gather technical, commercial, and legal paperwork.
• Keep an organized, current archive of company credentials, certificates, licenses, and related supporting files.
• Monitor tender progress, due dates, and successful award opportunities.
• Reply to client queries regarding vendor registration, prequalification, and tender participation.
• Maintain accurate records of submitted bids, portal registrations, and commercial opportunities.
• Assist business development efforts by spotting prospective clients and procurement openings.

Qualifications & Requirements

• A bachelor’s degree in Business Administration, Marketing, or a closely related discipline.
• Prior hands-on experience in tendering, bid coordination, vendor registration, or prequalification.
• Working knowledge of government and private procurement platforms.
• Strong ability to organize documents and manage records efficiently.
• Good communication skills and the ability to coordinate with multiple stakeholders.
• Comfortable using Microsoft Office tools.
• English and Arabic fluency is preferred.

Additional Information

Location: Jiddah, Makkah, Saudi Arabia.