Assistant to the Manager

About the Company

FFbots is a robotics company based in Dubai, UAE, specializing in the development and operation of Wabel Robots. These robots are remotely controlled devices engineered to aid firefighters during challenging emergency situations. The company collaborates closely with emergency services to continuously improve its robotic solutions, ensuring they perform reliably in mission-critical scenarios.

Job Overview

FFbots is seeking a composed, professional, and highly organized Assistant to the CEO to join its Dubai office. This full-time, on-site position involves directly supporting the CEO with a wide range of administrative, operational, and project-based duties. The role requires coordination with internal teams, clients, suppliers, and partners to efficiently handle scheduling, communication, documentation, and various tasks.

Key Responsibilities

• Maintain and update the CEO's calendar, appointments, and priorities regularly
• Organize internal and external meetings, including client visits, exhibitions, and presentations
• Prepare a variety of documents such as reports, emails, meeting minutes, presentations, quotations, and official paperwork
• Monitor progress on assigned projects, action items, and deadlines
• Assist with gathering and tracking operational and financial information for report generation
• Keep organized records, correspondence, and project-related documents
• Professionally manage inquiries from clients, suppliers, and business partners
• Facilitate smooth communication between internal teams and external stakeholders, supporting customer interactions
• Accompany the CEO to meetings, exhibitions, and presentations as needed
• Represent the CEO in certain meetings or follow-ups when authorized
• Support colleagues with document, report, and presentation preparation
• Arrange all logistical needs for meetings, client visits, and company events
• Handle confidential information with discretion and professionalism

Candidate Requirements

• Exceptional skills in organization, prioritization, and time management
• Strong verbal and written communication abilities
• Professional demeanor: polite, respectful, responsible, and detail-focused
• Capability to manage multiple responsibilities, meet deadlines, and perform effectively under pressure
• Excellent interpersonal and customer service skills
• Confidence in interacting with clients, partners, and team members
• Ability to work both independently and collaboratively within a team environment
• Proficiency in Microsoft Word, Excel, PowerPoint, email, and other productivity tools
• Basic knowledge of financial tracking, budgeting, and report preparation is desirable
• Educational background preferably includes a diploma or bachelor's degree in business administration, management, or a related field
• Previous experience in administrative, coordination, or executive assistant roles is advantageous but not required
• Experience within technology, engineering, manufacturing, or robotics industries is an added benefit
• Good command of English is essential; Arabic language skills are a plus

Additional Information

• Position Location: Dubai, United Arab Emirates
• Employment Type: Full-time, on-site

Candidate Profile

The ideal candidate is dedicated, dependable, and eager to contribute to FFbots' growth, playing a significant role in the company’s ongoing success story.