Assistant Officer - Accounting

Job purpose

The Assistant Officer in Accounting supports the smooth and accurate handling of vendor invoices and payments. This role helps safeguard the company’s financial integrity by keeping expenses under control and ensuring all processes follow internal policies and procedures.

Key accountabilities

• Check invoices received from vendors and suppliers to confirm they are complete and accurate.
• Record invoice details in the accounting system with the correct coding and classification.
• Coordinate with the relevant teams to secure approvals and keep processing on track.
• Plan and execute supplier payments according to the agreed terms.
• Prepare payment runs and make sure payments are released on time to support strong vendor relationships.
• Keep supplier master data current, including contact details and payment conditions.
• Handle vendor communication regarding invoice issues, payment progress, and related queries.
• Match accounts payable entries with vendor statements and resolve differences to maintain accuracy.
• Ensure all accounts payable work complies with company rules and applicable external requirements.
• Apply and maintain internal controls that help reduce the risk of fraud and mistakes.
• Support internal and external audit activities by sharing documents and explanations related to accounts payable transactions.

Qualifications and experience

The role requires a bachelor’s degree in Finance, Accounting, or an equivalent qualification, along with 0 to 2 years of experience in accounting or a similar area.