Assistant Company Secretary

About the Role

Join a global technology consulting firm dedicated to driving impactful change through cutting-edge engineering and a people-first approach. The Assistant Company Secretary will play a vital part in upholding the corporate governance standards of the organization by delivering expert support to the Company Secretariat team.

Key Responsibilities

• Maintain and update statutory registers and corporate records, ensuring compliance with the UK Companies Act requirements.
• Prepare and submit statutory filings to Companies House promptly and accurately.
• Manage the administration of group entities and maintain entity management systems such as Diligent Entities.
• Facilitate board and committee meetings by organizing schedules, preparing agendas, assembling documentation, and distributing board packs.
• Take responsibility for meeting minutes, monitor action items, and ensure timely follow-up.
• Ensure seamless execution and professional conduct of governance meetings.
• Support or stand in for the Deputy Company Secretary at board and committee meetings as needed.
• Develop strong professional relationships with senior stakeholders, serving as a dependable company secretarial contact.
• Oversee governance compliance deadlines and manage all statutory and regulatory obligations.
• Maintain organized, up-to-date governance documentation for easy retrieval.
• Assist with corporate transactions, including director appointments, share allotments, and updates to the group structure.
• Coordinate with internal teams and external parties like legal advisors, auditors, and registrars.
• Help manage the company’s share and equity incentive schemes.
• Contribute to compliance with UK and, where relevant, US SEC and international regulations.
• Identify opportunities to improve secretarial processes using digital tools, including AI solutions where appropriate.

Required Skills and Experience

• Experience within a company secretarial or legal team environment.
• Strong familiarity with the UK Companies Act and corporate governance norms.
• Proven ability to support board and committee activities professionally.
• Confident engagement with senior stakeholders in governance contexts.
• Exceptional organizational skills with the ability to prioritize and meet tight deadlines.
• Strong attention to detail ensuring accuracy in all tasks.
• Excellent verbal and written communication capabilities.
• High degree of professionalism and ability to work autonomously.
• Familiarity with entity management platforms such as Diligent Entities is advantageous.
• Experience or knowledge of US regulatory frameworks like the SEC is beneficial.
• Understanding of equity incentive programs and share plans adds value.

Qualifications

• A law degree, Chartered Secretary qualification, or equivalent relevant professional experience is required.

Role Expectations

This position expects the candidate to step beyond administrative tasks and become a trusted, accountable member of the secretariat, capable of independent and credible contributions when liaising with senior leadership and facilitating governance.

Additional Benefits

• Competitive salary with bonuses, share plans, and recognition awards.
• Comprehensive career development including coaching and varied career progression opportunities.
• Access to diverse learning resources such as training, workshops, and conferences.
• Flexible working conditions including hybrid arrangements and employee support programs.
• Global wellbeing initiatives and health resources.
• Involvement in inclusive community events, tech interest groups, and diversity programs.

Equal Opportunity Statement

The company fosters an inclusive, supportive workplace where diversity is valued. All hiring decisions are made based on merit and potential, with accommodations provided throughout the recruitment process as needed.