Administrative Specialist 2 Confidential - Human Resources

Role Overview

Joining the New Jersey Judiciary means becoming part of an 8,500-person workforce committed to independence, integrity, fairness, and high-quality public service. This role contributes to work that affects people’s lives and supports the court system through meaningful administrative and human resources functions. The organization values professionalism, individual dignity, and continuous improvement across courts, offices, training spaces, IT, and field operations.

Compensation

This position offers a salary range of $52,593.71 to $86,166.03 under Schedule A, and $52,593.71 to $81,857.73 under Schedule B. New hires are generally placed at the minimum of the range. For current Judiciary employees, a promotion or advancement usually results in a 5% increase to base pay, capped at the maximum of the applicable range or the minimum of the higher band/level, whichever is greater. Employees hired before June 3, 2014 are considered Schedule A; those hired on or after June 3, 2014, as well as all new hires, are considered Schedule B. The Judiciary also provides strong opportunities for professional growth.

Work Arrangement

The Judiciary follows a hybrid schedule, and this role may allow up to two remote workdays per week outside Judiciary facilities. Participation requires installing a multifactor authentication app on a phone or tablet and maintaining high-speed home internet. Regular, predictable presence at the work location is an essential part of the job.

Role Summary

The Essex Vicinage is looking for a driven, organized, and service-focused professional with excellent written and verbal communication skills. Reporting to the Human Resources Division Manager and Assistant Human Resources Division Manager, the selected candidate will handle a wide range of HR and administrative duties, maintain accuracy under pressure, and adapt to shifting priorities in a fast-moving environment. The role requires working knowledge of human resources practices, government regulations at the federal, state, and local levels, and the ability to interpret Judiciary policies, procedures, regulations, laws, and bargaining unit agreements for managers and staff.

Key Duties

• Take part in human resources team meetings.
• Lead onboarding and new employee orientation sessions.
• Support recruiting activities through NeoGov by preparing postings, screening resumes, and coordinating interviews for assigned searches.
• Track recruitment tasks to ensure they are completed accurately and on schedule.
• Assist with benefits and leave administration, including benefits orientations, leave meetings, and review of FMLA/FLA, donated leave, and workers’ compensation requests.
• Prepare disability-related documents and leave prepayments, authorize FMLA and other leave actions in eCATS, and complete PMIS transactions tied to leaves.
• Monitor employee relations matters.
• Arrange discipline hearings and assemble discovery materials for management and the Hearing Officer.
• Run weekly regular and supplemental payroll, monitor timesheets in eCATS, produce timesheet reports in Business Objects, and follow up with managers, judges, and staff on missed deadlines.
• Calculate and review salary increase spreadsheets and complete PMIS and JHRIS transactions.
• Perform additional related tasks as needed.

Qualifications

A bachelor’s degree from an accredited college or university is required.

If the degree requirement is not met, related paraprofessional and/or professional experience may be substituted on a year-for-year basis, with one year equaling 30 semester-hour credits. An associate degree plus two additional years of relevant paraprofessional and/or professional experience may also replace the bachelor’s degree.

Applicants nearing graduation may apply, but any selected candidate must finish the degree by the start date.

Degrees earned outside the United States must be evaluated by a recognized credential evaluation service.

Additional Requirements and Notices

A New Jersey driver’s license is required only if the job duties involve operating a vehicle.

U.S. citizenship is not mandatory, but the selected candidate must be legally authorized to work in the United States under DHS/USCIS rules.

All newly hired employees must undergo a thorough background investigation, including fingerprinting. Information collected will be kept confidential except as needed to communicate findings and resulting action.

Under New Jersey’s residency law, all newly hired Judiciary employees must establish and maintain a principal residence in New Jersey.

If another vacancy opens within five months of the recruitment closing date, the applicant pool from this posting may be used to fill that opening.

A cover letter is preferred, though not required.

Application Instructions

Applicants must complete the full application as directed, including the work experience and education sections and any required documents. Work history should be entered in detail starting with the most recent role and should include military service, internships, and relevant volunteer experience where applicable. Each position must be listed separately. Applications that simply say “see resume” or use initials to skip work history or education will not be considered, unless the applicant has no education or work history to report. Only complete applications that follow all instructions will move forward.

About the Employer

The New Jersey Judiciary includes the Supreme Court, the Superior Court (including the Appellate Division and the Trial Court across 15 vicinages), the Tax Court, and the Municipal Court System. The Administrative Office of the Courts supports these courts through technical assistance, operations support, training, research and development, budget and personnel coordination, and information systems management.

Equal Opportunity Statement

The Judiciary of New Jersey is an equal opportunity and affirmative action employer committed to ensuring an open door to justice.

Support

Applicant support for the hiring system is available by phone Monday through Friday, 6:00 AM to 6:00 PM Mountain Time.