Administrative Project Manager - Oil & Gas EPC

About the Role

NSH Saudi Arabia is looking for a seasoned Project Administration Manager to lead the administrative functions for extensive Oil & Gas EPC projects. This role demands overseeing coordination among project teams, clients, subcontractors, and internal departments to ensure compliance with contractual and company standards.

Key Responsibilities

• Oversee all project administration tasks throughout the project's duration.
• Collaborate closely with Project, Construction, Engineering, Procurement, HR, Finance, and Commercial teams to promote smooth project delivery.
• Maintain comprehensive project records, documentation, correspondence, and ensure effective document control.
• Track and manage project manpower mobilization, including onboarding, housing, transportation, and administrative aids.
• Compile and manage reports, dashboards, meeting notes, and status updates related to the project.
• Liaise with clients and subcontractors to handle administrative and contractual paperwork.
• Ensure adherence to company policies, client demands, and procedural requirements.
• Support budgeting, cost monitoring, invoicing, timesheet management, and resource scheduling processes.
• Manage office operations, logistics, travel plans, and site facility administration.
• Administer vendor and subcontractor documentation and oversee approval processes.
• Assist with audits, inspections, and quality assurance initiatives.
• Identify risks related to administration and implement improvements to optimize project efficiency.
• Lead and mentor the project administration team to guarantee timely support delivery.

Qualifications and Experience

• Bachelor's degree in Business Administration, Engineering, Project Management, or a related field.
• At least 10 to 15 years of experience in Project Administration within the Oil & Gas, Petrochemical, or EPC sectors.
• Minimum of 5 years' experience in a managerial or supervisory capacity.
• Proven expertise managing large EPC construction projects.
• Comprehensive understanding of project administration practices, document control, contract management, and reporting.
• Proficient in MS Office and ERP platforms such as SAP, Oracle, or equivalents.
• Excellent communication, coordination, leadership, and organizational capabilities.
• Experience collaborating with major Oil & Gas clients like Saudi Aramco, SABIC, ADNOC is advantageous.
• Work experience in the Gulf or Middle East region is highly desirable.