Administrative Manager

Role Overview

This is a full-time, on-site position located in Jeddah. The Administrative Manager is responsible for managing day-to-day office functions, overseeing administrative personnel, coordinating schedules and calendars, and ensuring documents and records are well-organized. The role involves preparing various reports, managing correspondence, supporting budgeting and procurement tasks, and monitoring office procedures to maintain operational efficiency and policy compliance.

Key Responsibilities

• Direct and supervise administrative staff and coordinate with multiple departments to ensure smooth office operations.
• Manage scheduling, calendar appointments, and communication workflows within the office.
• Organize and maintain accurate documentation and records.
• Prepare reports and handle official correspondence timely and effectively.
• Assist budgeting and procurement processes including vendor management activities.
• Ensure office procedures align with company policies and contribute to continuous workflow improvements.
• Support employee onboarding and facilitate smooth HR-related administrative tasks.

Qualifications and Skills

• Proven expertise in office administration such as managing schedules, correspondence, and documents.
• Strong organizational abilities with excellent time management and multitasking skills.
• Experience in supervising or coordinating administrative teams and collaborating across functions.
• Understanding of basic budgeting, procurement, and vendor coordination.
• Proficiency with office software applications including word processing, spreadsheets, email, and communication tools.
• Fluent English communication skills, both written and spoken; proficiency in Arabic is an added advantage.
• Ability to work effectively on-site in Jeddah within a diverse and inclusive workplace culture.
• A Bachelor’s degree in Business Administration, Management, or relevant field; prior experience in office administration or management preferable.
• Additional knowledge in HR, compliance, finance, and accounting is beneficial.