Administrative Executive - Legal

Company Overview

Gradiant is a global water technology company delivering advanced end-to-end solutions for water and wastewater treatment. Its technologies support critical operations in sectors such as semiconductors, pharmaceuticals, food and beverage, lithium and critical minerals, and renewable energy. Headquartered in Boston and founded at MIT, the company has a workforce of more than 1,400 people worldwide.

The company’s solutions are designed to cut water consumption, reduce wastewater discharge, recover valuable resources, and transform wastewater into reusable freshwater.

Role Summary

This position is part of the Gradiant Group Legal, Compliance and Commercial team. The Administrative Executive will handle the administrative side of vendor invoice processing and help coordinate with vendors, Finance/Accounts Payable, and internal teams so payments are completed accurately and on time.

The role also involves providing routine administrative assistance to the India legal team, including tracker maintenance, repository management, support for corporate secretarial work, documentation handling, records management, and general team coordination.

This is an onsite role in Chennai, India, reporting to the Head of Legal, India and the Group Corporate Secretary. The ideal candidate should be highly organized, detail-focused, and comfortable working with senior leaders and cross-functional stakeholders.

Invoice Processing and Payment Coordination

• Own the intake and handling of invoices received from external counsel, overseas law firms, and corporate service providers, making sure they are accurate, correctly coded, and forwarded to Finance/Accounts Payable without unnecessary delay.
• Create Purchase Requisitions, Purchase Orders, and Service Entry Sheets in SAP, onboard new vendors, and work directly with vendors and internal teams to fix billing mismatches.
• Serve as the main coordinator between the Legal team and Finance/AP so the full payment process runs smoothly and invoice issues are resolved quickly.
• Monitor invoice due dates closely to support prompt payments and avoid late fees or interruptions in vendor services.
• Route invoices and fee approvals through the right internal approvers before sending them to Accounts Payable.

Administrative Support

• Maintain orderly, secure, and confidential handling of legal and business records.
• Assist with legal and secretarial documentation, including preparation, execution, filing, submission, and related coordination tasks.
• Help prepare simple reports, presentations, summaries, and other administrative documents.
• Keep track of invoice logs, expense records, and other team repositories and trackers.
• Provide everyday administrative support to the Group Legal Team as needed.

Requirements

• A diploma or bachelor’s degree from a well-regarded institution.
• Working familiarity with accounts payable processes, procurement workflows, SAP-based creation of requests/orders, and billing systems.
• Strong interpersonal ability to connect legal, finance, and vendor stakeholders will be helpful.
• Commercial awareness and the ability to spot matters that need escalation.
• Must be adaptable, organized, efficient, results-driven, and capable of working both independently and within a small team.
• Prior relevant experience of 2 to 5 years.

Additional Information

Gradiant is an equal opportunity employer. All qualified candidates will be considered regardless of race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected status.