Administrative Executive

Role overview

CPG Corporation is seeking an Administrative Executive in Dubai to support finance, human resources, IT coordination, and day-to-day office administration. This is an on-site contract position that combines accounting support, employee record management, basic IT assistance, front-desk handling, and coordination with government offices when required.

Finance support

• Manage daily cash flow disbursements and ensure expenses are backed by proper documentation and recorded correctly.
• Assist with annual budgeting, forecasting, and reforecasting exercises.
• Prepare monthly payables, track invoices, and ensure subcontractor payments are processed on time.
• Monitor receivables so they are accurately captured, recorded, and invoiced.
• Compile monthly accounting outputs such as trial balance, general ledger, and cash flow disbursement reports for submission to CPG Dubai finance.

Human resources support

• Carry out assigned duties in line with company policies and procedures.
• Maintain and update employee records and coordinate with head office HR on related matters as needed.
• Track leave applications, ticket booking entitlements, and other employee records.
• Prepare letters and certification documents for staff requirements and related processing needs.
• Support staff residence visa processing and help with visit visa applications when needed.
• Act as PRO support for immigration-related matters, including document preparation for visa renewals, membership renewals, and similar processes.
• Keep employee records confidential and assist staff with additional administrative requirements.

IT support

• Help troubleshoot IT issues whenever needed.
• Support the purchase of hardware and software.
• Coordinate with the head office IT team for escalation and support.
• Assist users with general technology-related queries and issues.

Office administration

• Handle the company reception and front-desk operations.
• Manage incoming calls, couriers, and deliveries.
• Provide document control assistance for projects and office activities.
• Monitor office supplies and staff movement.
• Participate in monthly meetings covering admin, HR, and accounts updates.
• Visit government offices and other locations for submissions, renewals, and enquiries when required.

Additional information

This role requires someone who can work across multiple administrative functions, maintain confidentiality, and coordinate effectively with internal teams and external offices.