Administrative Coordinator II - Surgery

Role overview

The Administrative Coordinator II supports the day-to-day administrative and office services needs of a department, care center, or division. The role covers areas such as purchasing, payroll processing, records management, and human resources, and also includes higher-level support work like credentialing, appointments, promotions, special assignments, and grant-related tasks. The position may oversee administrative team members and generally reports to a division head, vice president, or another senior leader. In the absence of senior departmental leadership, this person may step in as a Supervisor or Administrative Manager.

What you'll do

• Manage office operations across administrative, HR, financial, staffing, project, and credentialing functions.
• Help monitor budgets and grant distributions, and prepare paperwork needed to keep accounts balanced for review and approval.
• Process HR and payroll actions end to end, including weekly payroll submission and issue resolution with HR and payroll contacts.
• Keep departmental supplies stocked by checking inventory, identifying replenishment needs, placing requisitions, and coordinating with Purchasing to obtain competitive pricing for equipment and materials.
• Track vendor contract end dates and support renewals when required.
• Assist with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships.
• Help prepare participant information packets and record, transcribe, and distribute meeting minutes.
• Create and revise communications such as flyers, brochures, leaflets, and mailers.
• Gather, organize, and analyze information for reports, including statistical summaries and calculation-ready figures.
• Review submissions for leadership to confirm that all necessary details, approvals, and supporting information are included.
• Train, orient, and mentor new office support staff, and monitor their performance.
• Coordinate secretarial and general office coverage.
• Handle additional related duties as assigned.

Requirements

• A bachelor’s degree is required, or an equivalent combination of relevant education and experience.
• At least 7 years of related administrative or business experience are needed.
• Prior supervisory experience is strongly preferred.

Additional information

This is a non-bargaining unit position within the 862 - Surgery - ISM, Icahn School of Medicine group.

Employer commitment

Mount Sinai Health System emphasizes unity, inclusion, fairness, and professional growth. The organization is committed to creating an environment where employees can contribute meaningfully, collaborate effectively, and help improve patient care and workplace experience. Leaders are expected to support respectful, inclusive practices and encourage continuous learning and positive change.

About Mount Sinai Health System

Mount Sinai Health System is a large academic medical system in the New York metro area with more than 48,000 employees across eight hospitals, over 400 outpatient practices, more than 300 laboratories, a nursing school, and a medical and graduate education school. The system provides care across the lifespan, advances medical research and innovation, supports communities, and combines hospitals, labs, and schools to deliver integrated healthcare. Its network includes more than 9,000 primary and specialty physicians, 13 outpatient surgery centers across New York City, Westchester, Long Island, and Florida, and more than 30 affiliated community health centers. The system is widely recognized in national and global rankings across multiple specialties, and the Icahn School of Medicine is highly ranked for NIH funding and research productivity.

Equal opportunity

Mount Sinai is an equal opportunity employer and follows applicable civil rights laws. Employment decisions are made without regard to race, color, national origin, age, religion, disability, sex, sexual orientation, veteran status, or other legally protected characteristics. The organization aims to build a workplace and learning environment where people feel respected, supported, and able to succeed.

Compensation

The annual salary range for this role is $71,500 to $98,827. Actual pay may vary based on experience, education, and operational requirements. This range does not include bonuses, incentive pay, differentials, or other compensation and benefits.