Administrative Assistant

About the Role

Universal Music Group (UMG) is a global music leader working across recorded music, publishing, merchandising, and audiovisual content in more than 60 countries. The company is focused on artistry, innovation, and entrepreneurship, with a mission to discover and develop artists and songwriters while bringing standout music to audiences worldwide.

Interscope Capitol is hiring an Administrative Assistant to support the EVP, International Marketing. This position calls for someone with prior experience assisting senior executives, strong judgment, and a high level of confidentiality. Success in the role depends on excellent attention to detail, strong organization, the ability to handle many urgent priorities at once, and comfort working under pressure and tight deadlines. The right person will be professional, dependable, discreet, and confident handling sensitive information and interacting with people across and outside the business. A proactive, can-do approach is essential.

Key Responsibilities

• Coordinate the executive’s calendar by setting meetings and conference calls through phone, email, and Microsoft Outlook.
• Review incoming meeting requests, assess urgency, and arrange them in priority order.
• Help keep the executive on schedule throughout the day.
• Handle office communication with care, including screening and transferring calls, managing call rollovers, and interrupting meetings only when appropriate.
• Check that conference rooms are ready for in-person meetings, including Zoom and AV setup.
• Welcome both internal team members and outside guests attending meetings.
• Manage travel and entertainment expense processing.
• Arrange domestic and international travel, lodging, and car services.
• Organize catering and food service for meetings.
• Draft clear, polished internal and external communications.
• Archive email correspondence and maintain current and prospective electronic filing systems.
• Prepare packing and shipping items as needed.
• Keep the executive’s office neat and well organized.
• Maintain and update executive and team calendars.
• Create and update presentations and other assigned project materials.
• Prepare data reports and meeting materials.
• Manage company mobile phones, company credit cards, office supplies, and invoice payments.
• Provide support to the wider international team when needed.

Skills and Experience

The ideal candidate brings strong interpersonal skills and can work effectively with colleagues at all levels, including senior leaders around the world, as well as with external business partners. The role suits someone who is self-driven, resourceful, adaptable, and highly dependable. Strong follow-through, excellent customer service, time management, organization, and multitasking ability are all important, along with solid working knowledge of Microsoft Office tools.

Required experience includes 1 to 2 years in an administrative role.

Perks and Benefits

• Medical, dental, and vision coverage.
• 100% coverage for in-network outpatient mental health services.
• Fertility coverage for eligible participants in medical plans.
• Wellbeing reimbursements of up to $720 per year for eligible fitness, spa, meal, travel, and related expenses.
• Student loan repayment assistance and tuition reimbursement.
• 401(k) plan with 100% immediate vesting on the first 5% of employee contributions, plus additional company contributions.
• Flexible paid time off for exempt employees.
• Three weeks of PTO for non-exempt employees.
• Two weeks of paid winter break.
• 10 company holidays, including Juneteenth and Wellbeing Day.
• Summer Fridays between Memorial Day and Labor Day.
• Paid parental leave for all types of parents.

Additional Information

This job summary is intended as an overview only and the responsibilities may change over time.

Universal Music Group is an equal opportunity employer.

The company participates in E-Verify in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

UMG is not enrolled in E-Verify in California and New York, and cannot support candidates whose work authorization requires employer enrollment in E-Verify, such as STEM-OPT candidates.

Job category: Administrative.

Base salary range: $40,520 to $55,000 annually. Actual pay depends on factors such as qualifications, relevant experience, specialized skills, education level, certifications or professional licenses, and the applicant’s location.

All qualified candidates are encouraged to apply.

• Keep the executive calendar organized by scheduling meetings and conference calls.
• Review and prioritize incoming meeting requests according to urgency.
• Support the executive in staying on schedule.
• Handle office calls with discretion and manage call routing and interruptions appropriately.
• Confirm conference room technology and AV readiness before in-person meetings.
• Receive and assist internal and external meeting guests.
• Process travel and entertainment expenses.
• Arrange domestic and international travel, accommodation, and car service.
• Coordinate meeting catering and food setup.
• Prepare accurate internal and external communications.
• Organize email archives and maintain electronic filing systems.
• Handle packing and shipping tasks.
• Maintain a clean, organized executive office.
• Update executive and team calendars.
• Build and maintain presentations and other assigned materials.
• Prepare reporting and meeting support materials.
• Manage company phones, credit cards, supplies, and invoices.
• Support the international team as needed.

• 1 to 2 years of administrative experience.
• Proven ability to support senior leadership with professionalism and discretion.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and work under tight deadlines.
• High level of integrity when handling confidential information.
• Strong organization and time management skills.
• Comfortable communicating with senior stakeholders and external partners.
• Self-starter who is proactive, resourceful, and adaptable.
• Excellent customer service and follow-through.
• Working knowledge of Microsoft Office applications.

• Medical, dental, and vision insurance.
• Full coverage for in-network outpatient mental health care.
• Fertility benefits for eligible medical plan participants.
• Wellbeing reimbursement up to $720 per year.
• Student loan repayment support and tuition assistance.
• 401(k) with immediate vesting on the first 5% of contributions and additional company contributions.
• Flexible PTO for exempt employees.
• Three weeks of PTO for non-exempt employees.
• Two weeks of paid winter break.
• 10 paid company holidays.
• Summer Fridays during the Memorial Day to Labor Day period.
• Paid parental leave.

All candidates are welcome to apply. Applicants must be able to work onsite in Santa Monica, California. Candidates whose employment authorization requires an employer enrolled in E-Verify, including STEM-OPT applicants, may not be supported in California.

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