Administrative Assistant

Role overview

This contract administrative role supports Microsoft through an external staffing partner, Allegis Global Solutions. Anyone hired into the position will be employed by AGS rather than Microsoft.

You will join a fast-moving, collaborative environment where strong organization, attention to detail, and sound judgment are essential. The position is centered on helping executives and team members stay organized by handling calendars, travel, expenses, events, purchasing, and other day-to-day coordination tasks. Success in this role depends on staying ahead of needs, juggling shifting priorities, and delivering accurate support with consistency.

Key responsibilities

• Monitor incoming meeting requests, resolve scheduling overlaps, and keep executive calendars aligned on a daily basis.
• Handle busy, multi-person calendars and adjust schedules proactively when priorities change.
• Arrange travel, including flights and hotel bookings, through internal systems.
• Prepare and file expense reports for several managers promptly and correctly.
• Assist with team events, morale activities, and offsite planning and execution.
• Order hardware, software, and office supplies as needed.
• Maintain alias assignments and keep records up to date.
• Support workspace planning by updating seating assignments.
• Take on additional special projects to support wider organizational needs.

Experience and qualifications

The role calls for 2 to 4 years of growing administrative or operations support experience. Experience supporting several managers or executives with calendar management is strongly preferred. Familiarity with travel coordination and expense submission is also preferred, and event planning or morale-program support is considered an advantage.

Applicants should have excellent calendar management capability, be comfortable handling high-volume scheduling, and be able to balance competing demands. Strong problem-solving and conflict-resolution skills are important, along with excellent organization, close attention to detail, clear written and verbal communication, and the ability to manage multiple tasks in a busy setting. A disciplined approach to process, accuracy, and follow-through is essential. Proficiency with Microsoft Outlook, Word, and Excel is required.

Additional details

This position is based in Redmond, WA and follows a hybrid schedule of 4 days onsite each week. The assignment runs for 3 months. The role is non-exempt, with a 40-hour workweek. Applications should be submitted within 72 hours of the posting date to be considered.

Benefits

This assignment includes access to medical, dental, and vision coverage, hospital plans, a 401(k) retirement plan with pre-tax and Roth after-tax contribution options, company-paid basic life and AD&D insurance, optional voluntary life and AD&D coverage for employees and dependents, company-paid short- and long-term disability, HSA and DCFSA accounts, an employee assistance program, and time off/leave options including PTO, Allegis Group paid family leave, and parental leave.

Compliance and hiring information

Benefits may change and can depend on specific elections, plan terms, or program terms. The employer is an equal opportunity employer and considers applicants without regard to protected characteristics under applicable law. Reasonable accommodations related to the application or interview process may be requested by email. Employment is contingent on verification of identity and authorization to work in the United States, and all hires must complete Form I-9 with acceptable documentation.

The hiring process may use artificial intelligence tools to screen or assess applicants, and those tools may help identify candidates whose qualifications best match the role. Compensation may be set above or below the posted rate based on factors unrelated to protected classifications. Final pay depends on qualifications, skills, relevant experience, job knowledge, location, internal equity, and other job-related factors.