Administrative Assistant - Toronto Airport Operations

About the Role

Join American Airlines as an Administrative Assistant working within the International Airports team supporting operations in Canada. This role collaborates closely with cross-functional teams to ensure accurate processing, analysis, and documentation of accounting activities following internal controls, protocols, and local laws. The position plays a key role in meeting close timelines, statutory compliance, and spearheading continuous improvement efforts to optimize operational efficiency across the organization.

Key Responsibilities

• Reconcile monthly fuel accounting entries to ensure accuracy
• Coordinate, prepare, and maintain approval documentation for flight scheduling
• Manage payroll reconciliations covering daily, weekly, and monthly cycles
• Validate and authorize submission of vendor invoices
• Communicate with vendors, operational departments, and headquarters to resolve discrepancies and respond to queries related to payments and taxes
• Oversee multiple projects simultaneously, manage deadlines, and prioritize tasks to align with business needs
• Review and interpret accounting policies, internal controls, audit requirements, and tax regulations
• Provide support for audits, special projects, and ongoing initiatives through to completion

Qualifications

• Minimum: Completion of secondary school or an equivalent educational level
• Preferred: Bachelor’s degree in administration or related field, or equivalent training
• Previous exposure to airline operations within a global context is desirable
• Experience in the airline industry is an advantage
• Proficient in English (reading, writing, speaking) with ability to work flexible hours as required

Skills

• Working knowledge of SAP software
• Proficiency in Microsoft Office suite including Excel, Word, Access, and PowerPoint
• Strong analytical capabilities, both qualitative and quantitative
• Excellent organizational skills capable of managing multiple assignments effectively
• Ability to maintain confidentiality with sensitive information

Benefits and Perks

• Travel Benefits: Access to travel across 365 global destinations on over 6,800 flights available daily for employees, family, and friends
• Health Benefits: Access to comprehensive health coverage programs
• Additional Perks: Employee Assistance Programs, discounted rates on hotels, car rentals, cruises, and more

Commitment to Inclusion

American Airlines fosters an inclusive and diverse workplace, with over 20 Employee Business Resource Groups connecting team members and supporting their growth. This environment encourages individuals to bring their authentic selves and thrive professionally while helping to serve a diverse customer base.

Additional Information

This position requires the ability to adapt to changes in job functions as directed by management, while adhering to legal and collective bargaining agreements.