Administrative Assistant to the Medical Officer of Health

Position Overview

The Region of Peel is seeking an Administrative Assistant dedicated to supporting the Medical Officer of Health (MOH). This key role entails delivering confidential executive assistance within the MOH office, managing complex schedules and priorities, and facilitating communication between senior leaders, stakeholders, and community partners.

Key Responsibilities

• Provide discreet and comprehensive administrative and executive support to the MOH.
• Organize and manage detailed calendars, meetings, correspondence, and varied priorities.
• Prepare and coordinate reports, presentations, agendas, minutes, and follow-ups.
• Oversee smooth information flow, document management, and communications for the MOH office.
• Handle inquiries and collaborate with both internal and external contacts professionally and confidentially.
• Conduct research and contribute to special projects and public health efforts.
• Arrange travel, conferences, meetings, and engagements with stakeholders.
• Maintain filing systems, records, and sensitive information securely.
• Offer administrative assistance across the MOH office as necessary.
• Champion diversity, equity, inclusion, and belonging in all interactions.

Qualifications and Experience

• Post-secondary education in Office Administration, Business Administration, or a related discipline; or an equivalent blend of training and experience.
• At least three years of progressive administrative support, ideally assisting senior or executive staff.
• Preferably experienced supporting healthcare executives within public health, hospitals, or broader health systems.
• Strong political insight with the ability to handle sensitive, confidential, and high-profile issues.
• Self-driven capability to prioritize, troubleshoot, and manage fluctuating demands effectively.
• Excellent organizational, communication, client service, and stakeholder relationship skills.
• Proficiency in Microsoft 365 suite including SharePoint, Teams, Lists, Loop, and Copilot.
• Ability to juggle multiple deadlines in a fast-changing executive context with great attention to detail and professionalism.
• Capacity to work independently and in teams, anticipating needs and initiating actions proactively.

Additional Preferred Skills

• Experience within public health, government, healthcare, hospitals, or public sector environments.
• Familiarity with PHIPA, FIPPA, and Ontario Public Health Standards.
• Knowledge of records management and information administration.
• Experience utilizing AI tools to improve productivity and workflow efficiency.

Benefits and Work Conditions

• Competitive salary range from $71,549 to $80,493 annually plus comprehensive benefits including health, dental, vision, and psychological health coverage effective from start date.
• Enrollment in the OMERS pension plan.
• Vacation accrual beginning at three weeks yearly, plus three paid personal days and floating holidays.
• Flexible working hours promoting wellness.
• Annual performance reviews with merit-based increases.
• Supportive leadership fostering a respectful, inclusive work culture.
• Access to tuition reimbursement and learning development programs.
• Opportunity to impact the health and welfare of Peel residents meaningfully.

Work Arrangement

This role follows a hybrid work model requiring a minimum of two days weekly onsite at 7120 Hurontario Street, Mississauga, Ontario. Off-site work must be conducted from within Ontario. Flexible hours help balance personal and work commitments aligned with operational needs.

About Region of Peel

Region of Peel, encompassing Brampton, Mississauga, and Caledon, offers vital services to over 1.5 million residents and nearly 200,000 businesses. With over 6,700 employees, Peel commits to fostering safety, inclusivity, and accessibility across diverse populations and a wide range of community-focused programs.

Diversity and Accommodation

Peel Region is dedicated to cultivating a diverse and inclusive workforce reflective of its population. Accommodations during recruitment are available upon request to meet candidate needs, with accessible formats and support provided as required.

Recruitment Note

All communication during recruitment will be via email. Candidates must provide an accurate, regularly checked email address. The Region does not use AI in recruitment processes. Failure to respond to timely correspondence may result in removal from consideration.