Administrative Assistant to Assistant Deputy Minister, Department of Health and Social Services

Job Overview

The Department of Health and Social Services is recruiting for a term full-time Administrative Assistant position based in Whitehorse, Yukon. This role involves providing comprehensive administrative support to the Assistant Deputy Minister of Community and Primary Care and the Interprofessional Practice Chief Nursing Officer with a work commitment of 75 hours bi-weekly. This posting also establishes a 12-month eligibility list for similar future positions.

Key Responsibilities

The successful candidate will manage and coordinate complex administrative duties including calendar management, arranging travel, preparing official communications, organizing casework responses, and logistical arrangements. Additional responsibilities include drafting agendas and documenting minutes for internal and external meetings, acting as a primary liaison between the ADM's office and various internal government divisions and external stakeholders, ensuring smooth communication and collaboration.

Candidate Profile

Ideal applicants must possess strong organizational, communication, and problem-solving skills, exhibiting discretion and professionalism when handling sensitive information. The role requires adaptability to prioritize multiple tasks efficiently in a dynamic, fast-paced environment and engage sensitively with diverse groups.

Eligibility and Qualifications

• Completion of coursework in office administration, business administration, or related fields is considered an asset.
• Proven recent experience in senior administrative support responsibilities such as travel coordination, calendar management, minute taking, document proofreading, basic research, records management, and facilitating communication.
• Experience handling financial administrative procedures including procurement contracts, invoice processing, and travel claim management.

Desired Skills and Attributes

• Expertise in providing executive-level administrative assistance amidst shifting priorities and deadlines.
• Familiarity with the impact of current events, political contexts, and local news on organizational communications.
• Capacity to adapt and work effectively across diverse situations, individuals, and teams.
• Proactive problem identification with sound judgment to suggest suitable solutions.
• Meticulous attention to detail with strong organizational and prioritization capabilities.
• Commitment to fostering a client-focused approach engaging others to deliver exceptional internal and external service.
• Self-awareness and tactfulness in building credibility and productive relationships.

Conditions of Employment

• WHMIS 2015 certification required to be obtained within three months of hire.
• Physical capability to lift up to 25 lbs.
• Willingness to attend meetings offsite, primarily in Whitehorse and occasionally in rural areas.
• Expectation to work a standard in-office schedule of 75 hours bi-weekly.
• 85% of duties to be performed using a computer.

Work Environment and Benefits

Working in a committed public service team, this role offers a supportive workplace with competitive salary and a variety of financial and non-financial benefits from the Government of Yukon. The position provides an opportunity to contribute meaningfully to community health services while enjoying life in the vibrant, culturally rich, and scenic environment of Yukon.

Additional Information

The department values candidates committed to contributing to the region's health and social services and invites interested individuals to apply. For inquiries regarding the opportunity or recruitment process, designated contacts are available via email.