Administrative Assistant - Seminaries and Institutes, Sydney

About the Role

The Seminaries and Institutes (SAI) department is currently looking for a motivated and well-organized Administrative Assistant to be part of their Sydney office team. This permanent, part-time position involves contributing to an educational mission and supporting various administrative functions within the department.

Key Responsibilities

• Gather and consolidate data from multiple origins to produce memos, documents, reports, spreadsheets with charts and graphs, and presentations using a variety of software tools.
• Conduct research and information analysis to provide informed recommendations.
• Record minutes during meetings and handle all related documentation.
• Manage schedules, appointments, and calendars through computer applications.
• Deliver one-on-one and group administrative training to teachers during council meetings, as well as coordinate refreshments.
• Assist with projects such as managing social media posts, organizing events, and creating invitations.
• Handle moderately complex inquiries via phone and email professionally.
• Reconcile expenses and manage procurement and inventory while adhering to office budget limitations.
• Be available for occasional work beyond standard office hours.

Qualifications and Skills

• Completion of High School Diploma or equivalent educational credential.
• Experience at entry-level or higher in providing administrative support.
• Excellent verbal and written communication abilities with a professional demeanor.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and adaptability to learn additional systems.
• Preferred experience as a student or teacher within Seminary and Institute programs.
• Strong organizational skills to manage multiple priorities effectively.
• Problem-solving aptitude enabling independent resolution of basic issues.
• Meticulous attention to detail for accuracy in documentation and reporting.
• Ability to maintain confidentiality and discretion with sensitive information.
• Good interpersonal skills for collaborative work environments.
• Competence in using standard office equipment.
• Dependability, professionalism, and a constructive attitude.
• Legal authorization to work in Australia is required.
• A police background check may be necessary.

Additional Information

• Position reports directly to the SAI Coordinator.
• Work schedule entails 30.4 hours per week on a permanent basis.
• Target start date: 17 August 2026.
• Location: 756 Pennant Hills Road, Carlingford, NSW 2118, Australia.
• There is one vacancy available.
• The role demands occasional work outside usual office hours.
• Applicants are encouraged to apply soon as the vacancy may close without notice.

Legal and Employment Details

The job falls under the Administrative/Operations category with a worker type classified as an employee on a regular, full-time contract. A police check might be mandated to ensure suitability.