Administrative Assistant / Office Manager

Role overview

Olive Robotics GmbH is seeking a dependable, well-organized, and practical Office Manager / Administrative Assistant for its Ottobrunn location near Munich. This role sits at the center of everyday office activity and is meant for someone who enjoys creating order, supporting the team, and contributing to a fast-moving startup environment with a positive, proactive attitude.

Working pattern

The position is structured as a 4-day week totaling 32 hours, preferably from Monday through Thursday. Friday is generally free, although occasional flexibility may be needed when office, logistics, or team matters call for support.

Core duties

• Oversee the office space and keep daily operations running smoothly.
• Provide administrative and assistant support to the management team.
• Arrange meetings, appointments, calendars, and internal communication.
• Create and prepare documents, letters, forms, and simple reports.
• Assist with bookkeeping-related work such as invoice preparation, payment reminders, and gathering documents.
• Manage incoming and outgoing parcels, deliveries, and shipments.
• Monitor orders, payments, shipping status, received items, and associated records.
• Log incoming packages and enter relevant details into the internal system.
• Support purchasing activities, office supplies, consumables, and coordination with vendors.
• Communicate with service providers, partners, suppliers, visitors, and coworkers.
• Maintain orderly files, folders, documents, and office procedures.
• Help keep the workplace tidy, organized, and welcoming, including the kitchen and meeting room.
• Assist the team with practical operational tasks needed from day to day.

What the company is looking for

The ideal candidate is someone with strong organizational ability, a sharp eye for detail, and a hands-on approach. The company values someone who communicates professionally and warmly, works independently, notices what needs attention, and takes initiative to keep things moving.

Required profile

Good communication skills in both German and English are important. Candidates should be comfortable using standard office software such as MS Office, Google Workspace, or similar tools. Previous exposure to office management, administration, assistance, bookkeeping support, logistics, purchasing, or operations will be considered an advantage.

What is offered

• A 32-hour workweek spread across four days.
• Friday is usually off.
• Monthly gross salary between €2,200 and €3,000, depending on experience.
• A friendly, international startup setting.
• The chance to contribute to a robotics and AI company with meaningful work.
• A supportive team and short decision-making channels.
• Varied responsibilities with real ownership over office operations.
• Room to develop alongside the company as it grows.

Location and work setup

This is an on-site role based in Ottobrunn, in the Munich area, Germany.

Who this role suits

This position is a strong fit for someone who likes being the person who keeps the office organized and dependable — from documents and deliveries to meeting rooms, suppliers, bookkeeping support, and team coordination.

Application note

Interested candidates are invited to send an application or brief introduction by email to the company.