Administrative Assistant - Marine Sales

Overview

Yamaha Motor Corporation, USA invites applications for the position of Administrative Assistant on our Marine team based in Kennesaw, GA. This role involves delivering comprehensive administrative and coordination support to the Sales department, collaborating closely with Sales leadership, regional teams, Technical Support, Marketing, Finance, and other internal departments. The goal is to streamline sales functions, maintain budget controls, and uphold superior internal and external client satisfaction.

Key Responsibilities

• Manage daily administrative duties for the Sales division such as handling phone calls, managing communications, ordering office resources, coordinating travel and accommodations, processing purchases and payments, maintaining contact lists, and managing mail services.
• Support sales operations by processing shipping orders, expense reports, freight invoices, billing adjustments, and facilitating internal transfers.
• Assist Sales leadership and field sales teams with scheduling, documentation, and coordination tasks.
• Plan and implement logistics for Sales events including meetings, training sessions, trade shows, tournaments, and promotional activities; coordinate travel, hotels, materials, and communications for attendees.
• Maintain sales account documents and customer records; regularly update and distribute reports on promotions, sales volumes, shipments, and other sales metrics.
• Oversee the monthly Sales budget by tracking expenditures vs plans, identifying discrepancies, preparing reports, and coordinating budget adjustments with Finance.
• Facilitate coordination between Sales and other departments such as Technical Support, Marketing, Public Relations, and Customer Service to support sales initiatives.
• Manage administrative tasks related to account receivables, reimbursements, vehicle and asset registrations, and distribution of sales and technical mailings.

Required Qualifications and Skills

• Bachelor’s degree preferred or relevant business coursework.
• Over four years’ experience in administrative or executive support roles.
• Proficient with Microsoft Office Suite including Excel, PowerPoint, and Access; comfortable with data analysis tools.
• Strong organizational, communication, and multitasking capabilities.
• Ability to prioritize and perform efficiently in a dynamic work environment.

Diversity and Inclusion

Yamaha embraces diversity and encourages applicants from all backgrounds. We believe diverse perspectives enrich our workplace and welcome candidates who may not meet every listed requirement but are eager to contribute.

Benefits

• 401(k) with Profit Sharing
• Fertility Benefits
• 37.5 hour work week
• Comprehensive Medical, Dental, and Vision insurance
• Life and AD&D Insurance
• Wellness Programs
• Short-Term Disability (hourly roles)
• Long-Term Disability
• Student Debt Repayment Assistance
• Opportunity to borrow Yamaha products

Reporting Structure

This position reports to the Department Manager.

Equal Opportunity Employer Statement

Yamaha Motor Corporation, USA is an equal opportunity employer. Employment consideration is given without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other legally protected factors. We commit to fostering an inclusive and welcoming workplace.