Administrative Assistant

About UNFOLD

UNFOLD is an award-winning digital creative agency based in Los Angeles, collaborating with top clients in entertainment, gaming, and branding across digital platforms.

Role Summary

We seek an Administrative Assistant on a temporary-to-permanent basis to maintain smooth daily office functioning, assist the team, and foster an excellent workplace experience at our Culver City/Playa Vista offices. This role involves handling facilities coordination, office management, and supporting leadership with various administrative tasks.

Key Duties

• Oversee opening and closing procedures of the office, including managing building alarms and air conditioning.
• Keep the office clean, organized, well-stocked, and welcoming for guests.
• Maintain kitchens, bathrooms, meeting rooms, common areas, and storage spaces.
• Manage inventory of office supplies, snacks, and beverages.
• Welcome visitors and manage front desk operations.
• Receive deliveries, sort mail, and run errands as needed.
• Prepare meeting rooms and assist with events and team gatherings.
• Support onboarding and offboarding processes, along with basic purchasing and expense tracking.
• Assist leadership occasionally with tasks such as reservations, light scheduling, and local errands.
• Liaise with building management and vendors to address facilities maintenance including HVAC, plumbing, electrical, cleaning, and furniture.
• Manage parking logistics and space allocation systems.
• Support office relocations, seating arrangements, and spatial planning.
• Assist with minor construction or renovation projects and coordinate vendor scheduling.
• Handle unexpected issues like deliveries, spills, technical problems, and room changes promptly.
• Provide backup assistance to the Executive Assistant for calendar management, travel bookings, and personal assistant tasks.

Required Qualifications & Traits

• Highly organized, dependable, proactive, and adaptable.
• Approachable and helpful, comfortable as the primary point of contact within the office.
• Capacity to multitask effectively in a dynamic environment.
• Experience in office administration, facilities, hospitality, retail, or operations is advantageous but not mandatory.
• Willingness to learn about basic building systems including HVAC, electrical, plumbing, security, and parking management.
• Capability to lift and move supplies as required.
• Access to a vehicle for running occasional errands.
• Residence in the LA area and ability to work full-time onsite.

Additional Information

UNFOLD is committed to equal employment opportunities regardless of race, gender, or other protected statuses, fostering a safe and respectful workplace environment with zero tolerance for discrimination or harassment.