Administrative Assistant

About Afghan Children and Women Support Organization

Afghan Children and Women Support Organization (ACWSO) is a nonprofit dedicated to enhancing the wellbeing of children and women through educational programs, protection initiatives, and social support. The organization aims to foster safe and inclusive environments while broadening access to vital community services. ACWSO partners locally and globally to implement sustainable and community-centered projects aligned with its mission.

Role Overview

The Administrative Assistant position is a full-time, on-site role located in Berlin, Germany. This role focuses on providing daily administrative support to maintain efficient office functions and assist in the effective execution of programs.

Primary Responsibilities

• Manage calendars and arrange meetings to optimize schedules.
• Organize and maintain filing systems and records.
• Ensure office supplies and equipment are adequately stocked and functioning.
• Handle telephone calls professionally; greet and assist visitors.
• Manage correspondence and support internal and external communication channels.
• Prepare documents, perform data entry, and assist with basic reporting tasks.
• Coordinate events and workshops to support program activities.
• Provide routine administrative support to senior staff, including meeting preparation and travel arrangements.
• Work collaboratively with program and operations teams to streamline workflows.

Qualifications and Skills

• Strong skills in administrative and clerical tasks—scheduling, filing, data management.
• Professional communication abilities, with effective phone etiquette and interpersonal skills.
• Experience assisting senior executives, handling confidential information carefully and organizing meetings.
• Excellent organizational and time management capabilities, able to prioritize multiple tasks accurately.
• Proficiency with common office software suites (e.g., MS Office) and digital communication tools.
• Ability to collaborate well within diverse, multicultural environments and show empathy toward vulnerable communities.
• Fluency in English is required; additional knowledge of German or regional languages is advantageous.
• Prior experience in nonprofit, humanitarian, or social service settings is preferred; vocational training or education in administration, business, or related fields is a plus.