Administrative Assistant - HR Solutions Team

Overview

This opportunity is with Rehmann and is being shared through Orchestrate Consulting, which curates verified roles for job seekers rather than acting as a staffing agency or direct employer for this position. The role supports the HR Solutions team and contributes to day-to-day coordination, client service, and administrative operations in a professional consulting environment.

The organization emphasizes growth, collaboration, and a people-first culture. Team members are expected to support leaders, maintain confidentiality, and help keep work moving smoothly across client-facing and internal tasks.

Key Responsibilities

• Draft proposals and engagement letters.
• Enter and maintain data in Salesforce.
• Support administrative steps across the sales pipeline and related workflow processes.
• Research information, collect data, and help analyze findings.
• Plan and coordinate in-person and virtual meetings, including attendee confirmation, room setup, and technology preparation.
• Assist with bi-annual HRS Development Day planning and attend both in-person events.
• Join recurring bi-weekly virtual team huddles.
• Manage the online submission process for HRCI and SHRM credits tied to events and webinars.
• Help prepare, revise, and edit presentations and reports.
• Maintain calendars and schedule appointments for leadership as needed.
• File client records properly and make sure information is accessible when required.
• Protect confidential client information and follow professional and legal standards.
• Coordinate allocation of client pass-through costs to accounts payable and billing for department invoices.
• Take on occasional virtual or onsite project support, such as creating surveys in MS Office, reviewing and correcting I-9 records, and organizing personnel files.
• When needed, assist with office supply ordering, budget comparisons, equipment upkeep, and other general office maintenance tasks.

Skills and Qualifications

• Associate degree preferred.
• Hands-on experience with Salesforce and Microsoft Office Suite.
• Comfort working collaboratively and maintaining positive relationships with colleagues.
• Willingness to learn, take on varied tasks, and support teammates.
• Professional presence, maturity, confidence, and a constructive attitude.
• Ability to thrive in a fast-moving work setting.
• Strong multitasking ability while delivering high-quality customer service.
• Ethical conduct aligned with professional standards.
• Flexibility and adaptability when priorities change.
• Ability to work within budgets, deadlines, and client expectations.
• Interest in improving processes and supporting best practices.
• Clear verbal and written communication skills with a factual, concise style.
• Ability to ask focused questions to complete tasks efficiently.
• Discretion when handling sensitive communications and information.
• Capability to keep associates, supervisors, and clients updated on progress and key developments.
• Advanced computer skills, including Word for correspondence and reports and Excel for formatting, tables, charts, and information display.
• Familiarity with office systems and software such as STAR, Salesforce, Adobe Acrobat, and electronic delivery tools.
• Ability to operate multiple phone lines, video and conference equipment, and document production devices.
• Working understanding of the firm’s services, practice areas, and related terminology.
• Knowledge of department processes and the forms, documents, and reports commonly used in the role.
• Strong time management, organization, and attention to detail.
• Excellent interpersonal skills and the ability to build positive working relationships.

Additional Information

Orchestrate Consulting notes that it does not hire for these roles; it validates and curates opportunities from verified employers. The source description also references Rehmann’s career page for more information.

No salary or stipend amount was provided. No vacancy count, start date, or application deadline was listed.