Administrative Assistant - HR, Admin & Legal Support

Position Overview

We are looking for a dynamic Administrative Assistant to provide comprehensive administrative support across operations, corporate secretarial, legal, and facility management functions within the essential chemicals industry.

Key Duties and Responsibilities

• Support the Legal Function team (Lean Team of 2) by managing the company's document management system, administering contracts, and maintaining legal records.
• Assist in preparing board resolutions, meeting papers, and other corporate secretarial documents.
• Oversee the company's e-learning portal by creating user accounts, assigning courses, and monitoring employee course completion.
• Perform general clerical duties including processing payment requests and managing asset/equipment tracking for the HR & Admin team.
• Prepare the annual budget for the function and consolidate CAPEX information.
• Manage company vehicle rentals and maintenance schedules.
• Support shutdown maintenance logistics, site application processes, and coordination with contractors.
• Maintain corporate communication channels such as the company website and promotional brochures.
• Coordinate corporate social responsibility sponsorships and provide support across different teams as necessary.

Candidate Requirements

• At least Higher Nitec qualification or equivalent.
• Proficiency with Microsoft Office suite and Adobe PDF software.
• Strong interpersonal and communication skills.
• Ability to work effectively within a team environment.

Compensation and Benefits

We offer an attractive salary package tailored to experience and qualifications, which includes:

• Service benefits ranging from 0.25 to 0.5 month of salary plus $500 annually, depending on years of service.
• Location allowance.
• Medical outpatient and dental subsidies as well as hospitalization and surgical coverage for spouse and children.
• Comprehensive insurance coverage.
• Subsidies for holidays, sports activities, and wellness programs.
• Daily shuttle bus service between Jurong Island office and Jurong East MRT.