Administrative Assistant at Amity Foundation

About Amity Foundation

Amity Foundation is a distinguished international organization dedicated to fostering therapeutic communities where individuals affected by addiction, homelessness, trauma, incarceration, and other social challenges can transform their lives. The foundation focuses on building trust, forming new values, encouraging responsibility, and creating lasting relationships. Its mission includes inclusion, habilitation, community building research, and information dissemination.

Position Overview

The role of Administrative Assistant supports the Program Director by handling clerical duties, managing scheduling, document preparation, data entry, and reception tasks. This full-time, non-exempt role provides an opportunity to engage directly with prison and re-entry programs, enhancing both community impact and professional development in therapeutic community work.

Primary Responsibilities

• Provide administrative, secretarial, and receptionist support including organizing itineraries, preparing agendas, coordinating meetings, and drafting correspondence.
• Maintain and organize filing systems, including confidential clinical records.
• Manage visitor reception, screen and direct calls and correspondence.
• Participate in committee meetings and assist in gathering statistical and narrative data for reports or proposals.
• Coordinate routine administrative data entry related to faculty and training records.
• Oversee the logistics for routine in-service training sessions.
• Engage actively in Amity community building events and activities.
• Continuously develop understanding of Therapeutic Community program operations.
• Attend assigned workshops, meetings, and training sessions.
• Serve additionally as a Community Advocate when requested.
• Perform other relevant duties as assigned.

Required Skills and Attributes

• Strong organizational capabilities and meticulous attention to detail.
• Effective written and verbal communication abilities.
• Excellent interpersonal skills including negotiation and conflict resolution.
• Analytical thinking and problem-solving competence.
• Prioritization skills with aptitude for delegating tasks appropriately.
• Ethical conduct demonstrating integrity, professionalism, and confidentiality.
• Proficiency with Microsoft Office Suite or comparable software packages.

Compensation and Benefits

The position offers hourly wages ranging from $18 to $22.50 and includes benefits such as medical, dental, and vision coverage, paid vacation, sick leave, holidays, 401(k), HSA, and life insurance plans. The work environment emphasizes community involvement and social action.