Administrative Assistant

About the Company

Lightspeed Systems builds tools that help schools create safer, more effective digital learning spaces. Its platform gives education teams the visibility, protection, and device management support they need to keep technology secure, compliant, and useful for students and staff.

Role Summary

We are seeking a highly organized Administrative Assistant to help with everyday coordination and office support across several teams. This is a strong fit for someone at the beginning of their administrative career who enjoys keeping schedules aligned, handling details accurately, and contributing to a busy collaborative environment.

What You Will Do

• Arrange meetings, appointments, and shared calendars.
• Set up internal and external calls and send out invitations.
• Draft meeting agendas, capture notes, and track follow-up actions when required.
• Help organize travel plans, including reservations and itineraries.
• Support the planning of team meetings, training sessions, and company events.
• Handle expense processing and assist with administrative reporting.
• Assist with onboarding-related coordination and new starter administration.
• Take on special assignments and general administrative work as needed.

What We’re Looking For

• Between 1 and 3 years of experience in administrative support, office coordination, customer service, or a similar role.
• Excellent organization and a strong eye for detail.
• Ability to juggle several tasks and priorities at once.
• Clear written and spoken communication skills.
• Confidence using Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• Willingness and ability to learn new systems quickly.
• Good judgment when dealing with sensitive or confidential information.
• Experience with expense management software is preferred.
• Working knowledge of Google Workspace.

Location

This position is remote and is open only to candidates who live in the United Kingdom.

About Lightspeed Systems

With more than 25 years supporting education, Lightspeed Systems provides deep visibility and control to help schools operate safely, keep technology manageable, and make better use of resources. Its cloud-managed products include web filtering, student safety monitoring, classroom management, device management, and data analytics solutions. The company is headquartered in Austin, Texas, with a European office in London, and supports more than 23 million students across 31,000 schools in 43 countries using 15 million devices.

Equal Opportunity Statement

Lightspeed Systems is an equal opportunity employer and maintains a workplace built on respect, inclusion, and merit-based decisions. Hiring and employment practices are carried out without discrimination based on race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or any other protected characteristic.

Benefits and Work Environment

The company says it values employee wellbeing and offers benefits and perks designed to support life both inside and outside of work. Specific offerings depend on the country, and no role-specific perks were listed for this position.

Additional Information

If the role includes onsite time, the Austin headquarters offers open work areas, huddle rooms, snacks, weekday lunch service from Tuesday through Thursday, a fitness center, locker rooms, an onsite physical therapist, collaboration spaces, a pet-friendly environment, and leisure options such as a golf simulator, go-carts, shuffleboard, and corn hole across a 31-acre campus with live oak trees and local wildlife. This information is company-wide and may not apply to this remote UK position.