Administration Officer - Aeropolitical Affairs Team

Role Overview

The Administration Officer, fluent in Arabic, operates as the key administrative partner to the Senior Vice President (SVP) of Aeropolitical & Government Affairs. This role is critical in ensuring efficient day-to-day operations of the SVP's office by managing schedules, correspondence, visitor logistics, travel arrangements, and confidential information while serving as a professional liaison with government entities, internal teams, and senior external visitors.

Key Duties and Responsibilities

• Efficiently manage the SVP's calendar, carefully arranging meetings, appointments, and high-priority events with complete discretion.
• Develop and organize briefing materials, including background notes, agendas, and presentations in preparation for important meetings.
• Handle incoming and outgoing communications such as emails, letters, and official memos on behalf of the SVP, ensuring professionalism and confidentiality.
• Manage sensitive information with strict confidentiality and discretion.
• Proactively track and follow up on action items from meetings to guarantee timely completion and accountability.
• Arrange and coordinate high-profile meetings, official delegations, and ministerial visits, managing aspects like protocol, hospitality, and logistics.
• Oversee daily administrative functions of the SVP's office to maintain operational excellence.
• Organize comprehensive travel plans covering flights, accommodation, visa processing, local transportation, and detailed itineraries.
• Process expense claims, purchase requests, and other budget-related documentation promptly.
• Prepare, format, and oversee official documentation, reports, and presentations ensuring accuracy and professionalism.
• Maintain detailed trackers and dashboards to monitor departmental tasks, deadlines, and key deliverables.
• Document meeting minutes accurately, distributing them and ensuring clear follow-up on assigned tasks.

Required Qualifications and Experience

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Between 3 to 5 years of progressive experience in senior administrative or executive secretarial roles supporting C-Suite or Senior Vice President level executives.
• Demonstrated history of assisting senior leadership within governmental agencies, aviation industries, or large-scale corporate environments.
• Fluent in both English and Arabic, with excellent verbal and written communication skills, including expertise in formal correspondence and briefing preparation.

Recruitment Process Details

• Shortlisted candidates will undergo a recorded video interview via a third-party platform, answering a standardized set of questions to showcase their expertise and experience beyond the resume.
• Candidates passing the initial video screening will be invited to a technical interview with the hiring manager.
• Additional follow-up interviews may be conducted as necessary.
• Applicants will receive timely updates regarding their application status.

About Etihad Airways

Etihad Airways, headquartered in Abu Dhabi, is the UAE’s national airline that is actively shaping the future of global aviation. With ambitions defined in its “Journey 2030” plan to double fleet size, broaden its network, and grow its workforce, Etihad offers a dynamic workplace where employees engage across cultures and continents.

Important Notice on Recruitment Fraud

Candidates should beware of fraudulent job offers falsely using Etihad’s name. The company does not request personal information, payment, or bank details during recruitment. All legitimate interviews are conducted face-to-face or via video or telephone before any official offer is made. Any solicitation of money should be treated as fraud.