Admin Officer

Job Overview

The Admin Officer will provide comprehensive administrative assistance to the Vancouver team, ensuring all related tasks are completed with high standards of accuracy and professionalism.

Primary Responsibilities

• Handle telephone calls and redirect them to the appropriate staff members.
• Oversee the management of incoming and outgoing mail and coordinate document dispatch via courier services.
• Execute routine office duties including photocopying, printing, and scanning documents.
• Maintain both digital and physical filing systems and ensure meticulous record-keeping.
• Manage office supplies and uphold a well-organized office setting.
• Assist with bookkeeping, accounts management, and data entry tasks.
• Liaise with clients and colleagues to arrange appointments and manage calendars efficiently.
• Offer administrative support including email communication and preparation/distribution of memos, letters, spreadsheets, forms, and faxes.
• Gather, document, organize, and archive legal documents and client records to aid associates in case preparation.
• Draft, revise, format, and finalize legal correspondence, presentations, and other materials as instructed by associates.
• Provide support on various ad-hoc projects as needed.

Requirements

• Minimum qualification of a bachelor's degree in any discipline or an equivalent qualification.
• Proficiency in spoken and written English.
• Familiarity with standard computer software, especially Microsoft Office Suite including Word, Excel, and PowerPoint.
• Basic knowledge in handling standard office equipment.
• Understanding of clerical and administrative processes, including filing and records management.

Work Schedule and Location

• Full-time position Monday through Friday from 9 AM to 6 PM, with a one-hour unpaid lunch break.
• Onsite work at the Vancouver office.