Accounts Payable Specialist

About the company

RTM Business Group is a professional development events and conference organization serving the EdTech, healthcare, government, medical, and banking sectors. The company works with Fortune 1000 clients and builds programs for senior executives, focusing on curated content and peer collaboration. Its events take place in major U.S. cities, and the team often travels together, creating a highly collaborative culture.

Role overview

This position is for a careful, self-starting Accounts Payable Specialist who will report to the Controller. The role is central to keeping accounting operations efficient by handling invoice processing, vendor coordination, and commission-related support. The ideal candidate should be comfortable working in a fast-moving environment, have a strong accounting base, and pay close attention to detail. Ongoing training is provided, along with a mix of collaborative and independent work.

Work arrangement

This is a full-time remote role. The posting states remote availability for CA, FL, TX, PA, GA, OH, IN, SC, and MA. It also notes a hybrid arrangement with two in-office days per week in NY, NJ, and CT.

Responsibilities

• Oversee the complete accounts payable workflow, from reviewing and coding invoices through to making payments on time.
• Keep AP records current and accurate within the accounting system.
• Match vendor statements against company records and work with internal and external parties to clear mismatches.
• Confirm supporting documents by aligning invoices with purchase orders and contracts.
• Prepare payment runs, including both paper checks and electronic payments.
• Track due dates so vendor payments are issued promptly.
• Handle credit card reconciliations and bank reconciliations.
• Assist with month-end close tasks and audit preparation work.
• Follow company policies, financial regulations, and internal control requirements.
• Help improve accounting workflows and recommend process enhancements.
• Provide support for accounting needs across multiple departments or business entities.
• Build and maintain vendor relationships, answer inquiries, and help negotiate payment terms when needed.
• Work with internal teams to solve payment issues or missing documentation.
• Support senior finance staff and complete ad hoc accounting assignments.
• Calculate commission amounts using sales results and company rules.
• Prepare accurate and timely commission payouts for eligible employees.
• Maintain organized records for commission plans, payment activity, and backup data.
• Reconcile commission reports with actual sales information and resolve differences.
• Create commission activity reports for payroll and sales leadership.

Requirements

• Bachelor’s degree in Accounting, Finance, or a closely related discipline.
• At least 2 to 3 years of experience in accounts payable or a similar bookkeeping/accounting role.
• Solid understanding of AP processes, general ledger coding, accruals, and account reconciliations.
• Working knowledge of GAAP, as well as general awareness of tax rules and compliance obligations.
• Hands-on experience with accounting software such as QuickBooks.
• Strong capability in Microsoft Excel, Google Sheets, and other productivity tools used for data entry and reporting.
• High accuracy, strong organization, and keen attention to detail.
• Clear communication skills and the ability to collaborate effectively with others.
• Comfort working both independently and across teams.
• Preferred background in conference or events-related industries.
• Exposure to tools such as Airtable, Everstage, QuickBooks, HubSpot, Bill.com, and Microsoft Office applications.

Benefits

• More than 15 PTO days.
• Flexible hybrid and remote work options.
• Medical, dental, and vision insurance coverage.
• 401(k) matching begins after 9 months of continuous full-time employment and starts the first month after eligibility is met.
• Pre-tax commuter benefits.
• All-expenses-paid travel to major cities.
• Opportunities to grow laterally and vertically across departments and functions.

Additional information

The role was originally posted in April 2026. The company has 51 to 200 employees. It also states that the organization is an equal opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, disability, or other protected characteristics under applicable federal, state, or local law.

Compensation

The annual base salary is $60,000.