Accounts Payable Specialist

Position overview

The Accounts Payable Specialist will own the end-to-end procure-to-pay cycle, making sure invoices, purchase orders, employee expense claims, vendor disbursements, and vendor onboarding are handled accurately and on time. The position supports strong financial controls, helps improve processes, and serves both internal teams and external vendors with a high level of service.

Key responsibilities

• Oversee the complete procure-to-pay workflow, including purchase order handling, vendor invoice review, employee expense processing, and supervision of AP support personnel.
• Run the accounts payable inbox, handle supplier questions, and send remittance details quickly and correctly.
• Carry out daily AP tasks such as vendor creation and maintenance, invoice entry, payment preparation, and annual 1099 reporting.
• Record invoices in the accounting platform, code expenses to the chart of accounts, match invoices with purchase orders, and secure the necessary approvals.
• Track purchase requests, approval routing, and purchase order processing from start to finish.
• Inspect invoices for mismatches, errors, missing backup, and approval gaps to ensure compliant processing.
• Support internal teams and outside vendors with questions, issue resolution, and general service needs.
• Review telecom bills for abnormal usage and reconcile charges against telecom circuit inventories when required.
• Maintain documentation of AP procedures and preserve supporting controls and audit records.
• Assist internal and external audits by supplying documents and clarifying transactions as needed.
• Drive and contribute to P2P automation efforts and ongoing process enhancements that improve efficiency and control.
• Handle vendor onboarding, including collecting and validating W-9 forms and other required paperwork.
• Support annual 1099 preparation, reporting, and filing activities.
• Work in line with company policy, accounting standards, and applicable regulatory requirements.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or an equivalent mix of education and practical experience.
• Deep working knowledge of full-cycle accounts payable and procure-to-pay operations.
• Hands-on experience with NetSuite and P2P platforms.
• Solid understanding of GAAP and accounting principles relevant to accounts payable.
• Ability to design, roll out, and sustain AP procedures, controls, and best practices.
• Strong accuracy, organization, and detail orientation.
• Capability to juggle multiple priorities and hit deadlines in a fast-moving environment.
• Good analytical, problem-solving, and reconciliation abilities.
• Excellent spoken and written communication skills.
• Strong collaboration and interpersonal skills for working across departments.

Core competencies

• Accounts payable operations
• Procure-to-pay process management
• Vendor relationship handling
• Financial controls and compliance
• Process improvement and automation
• Invoice review and reconciliation
• Audit support
• Customer service orientation
• Detail focus
• Time management and organization