Accounts Payable Specialist

Job Overview

The Accounts Payable (AP) Specialist is responsible for executing specialized accounting tasks within the accounts payable domain, supporting month-end close processes, reconciling general ledger accounts, and assisting with year-end audit responsibilities under the guidance of the Senior AP Specialist.

Key Duties and Responsibilities

• Ensure prompt and accurate preparation and processing of payments.
• Review and validate purchase orders, statements, and invoices necessary for payment processing within designated systems.
• Reconcile invoices and account balances, identifying and resolving any inconsistencies.
• Provide assistance to the Accounting Manager and Finance team for various inquiries, projects, and documentation support.
• Establish and maintain internal customer accounts related to payables.
• Collaborate with vendors and company personnel to address account processing issues.
• Work alongside the Accounting Manager and Assistant Controller to manage vendor credit arrangements.
• Maintain balance on assigned ledger accounts.
• Recommend necessary adjustments and aid in journal entry support as needed.
• Contribute to month-end closing procedures within the accounting system.
• Ensure proper application and maintenance of proofs and checks.
• Research and interpret financial data to respond to accounting and finance-related inquiries.
• Assist in preparing key reporting metrics related to accounts payable.
• Safeguard company values by maintaining strict confidentiality of information.

Qualifications

• A minimum of three years' professional experience in accounts payable, general ledger, and financial accounting functions.
• Proficient working knowledge of Microsoft Excel at an intermediate level.

Additional Requirements

• Successful completion of a pre-employment drug screening and background check.
• Capability to obtain an Airport Issued security badge.

Work Environment and Physical Demands

• The role is predominantly indoors in a climate-controlled setting.
• Requires sitting for 6-8 hours daily.
• Occasional lifting or carrying of items weighing up to 50 pounds.
• Continuous clear vision needed for reading printed materials and computer screens.
• Frequent repetitive movements involving wrists, hands, and fingers.
• Constant requirement for clear speech and hearing to communicate effectively.

Company Policies and Equal Opportunity

Western Aircraft maintains a Drug-Free Workplace Policy in compliance with 14 CFR 120. Applicants must pass drug tests prior to employment; those testing positive are disqualified. Employees under DOT regulations will be subject to random and situational drug testing after employment. The company provides equal employment opportunities without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Use of AI in Hiring

Applicants should be aware that artificial intelligence tools may be utilized during parts of the recruitment process for evaluating applications and identifying inconsistencies. These tools aid the hiring team but do not replace human decision-making. Final employment decisions rest with human reviewers. Contact the company for more details on data processing related to AI usage.