Job description

Company Overview

Ideal Image Reno is a medical practice organization in Reno, Nevada, operating from 6629 S Virginia Street. The practice delivers client-focused medical aesthetic care in a professional and welcoming setting. Its teams work together across front-office and back-office functions to create a seamless patient experience. As the business expands, the organization is placing greater emphasis on strengthening its administrative and finance operations to support efficient service delivery and high-quality care.

Role Summary

This part-time, remote Accounts Payable Specialist position supports the organization’s daily financial activities. The role centers on handling vendor invoices, checking them against purchase orders and contracts, and making sure payments are processed accurately and on schedule. It also includes expense report review, invoice coding to the correct general ledger accounts, and assistance with month-end close through precise journal entries.

Key Duties

Process vendor invoices and confirm they match the applicable purchase orders and contractual terms.
Review expense reports and prepare accurate accounting entries.
Assign invoices to the appropriate general ledger accounts.
Support month-end close activities by creating and reviewing journal entries.
Reconcile vendor statements and follow up on any mismatches or unresolved items.
Address internal and external questions related to payment timing and status.
Keep digital financial records well organized and easy to retrieve.
Work within internal control standards and compliance requirements.
Coordinate with finance and operations colleagues to help refine accounts payable workflows.

Qualifications and Skills

The ideal candidate should have a solid grounding in accounting principles, especially in accounts payable, finance, and general accounting. Practical experience with expense reports and journal entries is important, along with strong analytical ability for reviewing financial information and spotting inconsistencies. Familiarity with accounting or ERP systems and spreadsheet tools such as Excel or Google Sheets is expected. The role calls for excellent attention to detail, strong organization, clear communication, and the ability to work independently in a remote environment while safeguarding confidential financial data.

Education and Experience

An associate’s or bachelor’s degree in Accounting, Finance, Business, or a related discipline is preferred, though equivalent hands-on experience may also be considered. Experience in a medical practice, healthcare setting, or other service-based business is an added advantage.